Accounts Payable Supervisor

Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for overseeing the day-to-day accounts payable function, including vendor payments, invoice processing, vendor master data management, accruals, account reconciliations, and other administrative activities necessary to ensure accurate and timely financial operations.

Accounts Payable Supervisor Responsibilities

• Supervise, train, and mentor Accounts Payable team members.
• Manage multiple AP inboxes to capture vendor invoices and respond to vendor inquiries promptly and professionally.
• Oversee new vendor onboarding and maintain the vendor master file, including verification of vendor registration status, banking information, and collection and review of W-9 and W-8 tax forms.
• Ensure the timely processing of vendor payments, including ACH and wire transactions, while reviewing invoices, purchase orders, and resolving discrepancies.
• Verify that invoices are accurately coded to the appropriate general ledger accounts and entered correctly into the ERP system.
• Serve as the Concur Administrator by reviewing employee expense reports and reimbursements, issuing approved payments, developing onboarding and training materials, and ensuring compliance with company travel and expense policies.
• Ensure all invoices are processed timely to support month-end and year-end close activities.

Accounts Payable Supervisor Requirements

• Degree in Accounting, Finance, or a related field, or an equivalent combination of education and relevant experience.
• Previous supervisory experience and demonstrated success managing high-volume accounts payable operations, including invoice coding and routing.
• Proficiency with accounting ERP systems and Microsoft Office applications. Experience with Sage 100 and SAP Concur is preferred.
• Exceptional accuracy and attention to detail in data entry and financial processing.
• Strong written and verbal communication skills with the ability to effectively interact with vendors and internal stakeholders.

Accounts Payable Supervisor Benefits

• 401(k) retirement plan
• Paid Time Off (PTO)
• Paid Sick Days
• Comprehensive healthcare coverage (medical, dental, vision)