Proposal Specialist III

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

This is an exciting opportunity for an experienced and ambitious Senior Bid/Proposals and Marketing professional to join our team. AECOM is looking for a Proposal Specialist III to join AECOM's Federal Marketing team. Our clients include both Federal Defense and Civilian agencies, and you will have the opportunity to work with highly specialized teams across Environment sectors primarily in the US. A successful Federal Marketing/Proposal Specialist has leadership qualities and demonstrates a collaborative mindset, superior communication skills, problem solving ability, organizational skills, and transparency. He/she is a strategic thinker and pushes the status quo for continuous improvement:

This will be a hybrid position including a combination of both remote and in-office work schedules, that can be based in, but not limited to: Chicago, IL.

Job Responsibilities will include, but not be limited to

Interfaces with business line growth team and operations to support the process of winning work. Leads responses to client RFI/RFQ/RFPs and applies standard pursuit processes to ensure efficiency in schedule and bid compliance. Responsible for print, electronic and oral proposal deliverables. Provides market research and competitive intelligence and leverages data systems and tools to support proposal strategy and business strategic planning efforts.


Job Summary

• Leads medium to large proposals and presentations, and supports from capture through to interview stage, with support as required. Supports capture managers in development of the win strategy during capture through interview preparation.
• Creates annotated outlines and content plan and provides recommendations to technical teams on section structures. May serve as lead writer and editor for tailored resumes, past performance sections, executive summaries, and/or management approaches for proposals.
• Facilitates color reviews (Pink and Red team), quality reviews, and applies lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams.
• Participates by providing recommendations in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal.
• Completes internal debriefs for proposals they lead, leverages past pursuit debrief information. Supports team during win/loss debriefs and gathering of client feedback on proposals to ensure and demonstrate continuous improvement.
• May support marketing or pursuits strategy and content development related to clients/markets, marketing communications, campaigns, account managers (CAMs) and business lines, as necessary.
• Coaches entry level proposal team members
• Performs a self-check of work prior to submitting to others for review/approval

Qualifications

Minimum Requirements

• Bachelor's degree + 4 years of experience collaborating within a marketing team to lead and/or support proposal activity, or a demonstrated equivalency of experience and/or education.
• Strong knowledge of proposal best practices and procedures, work processes, and tools as related to Federal proposal management of RFQ/P responses.
• Strong working knowledge of InDesign as well as Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• Developed understanding of effective proposal and presentation writing and production.
• Demonstrates excellent writing and editing skills, consistently applying strong attention to detail and a drive for continuous quality improvement.
• Ability to produce accurate, compliant, and compelling work independently and with others.
• Experience demonstrating leadership qualities.
• Proven organizational and administrative skills, including the ability to complete varied work tasks on schedule, guide deliverable efforts by others, and manage documents and deadlines effectively.
• Initiative, skill, and personal commitment to manage multiple projects and details concurrently, follow up, and bring tasks and projects to completion.

Preferred Qualifications

• Bachelor's in Journalism, English, Communications, Marketing, or a related field.
• Working knowledge of and interest in the A/E industry. Knowledge of AECOM's projects, people, credentials, and competitors is a plus.
• Working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• Experience with SAM.gov, GovWin, FedConnect, and SalesForce is preferred but not required.

Additional Information

• This position does not include sponsorship for United States work authorization now or in the future
• Relocation assistance and/or per diem is not offered for this position

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM


AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.


AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.


What makes AECOM a great place to work


You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.


As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.