Executive Assistant
$35 - $40 per hourTemporary
Solomon Page
Our client, a leading entertainment company, is seeking an Executive Assistant to support high-level executives in their Lake Buena Vista, Florida, office. You will provide day-to-day administrative support for the executive and their teams in a fast-paced environment. The ideal candidate is an excellent multi-tasker, problem solver, decisionmaker, and communicator who will be the face of the team within the company.
- Contracted long-term assignment
- Monday-Friday 8:00am-5:00pm fully onsite
- Pay Rate $35-$40/hour depending on Experience Responsibilities :
- Work hand in hand and form a strong partnership with other assistants
- General calendar & schedule management
- Email assistance and prioritization
- Proactively managing and scheduling meetings and maintaining constant communication to provide real-time updates/changes to the schedule.
- Ensuring executive is set up for success to attend/host meetings and maintain both balance and punctuality
- Managing the planning, coordination and execution of business travel
- Preparing expense reports and invoices to ensure timely payment processing
- Booking conference rooms and having a high level of comfort when connecting in room technology
- Proficient in scheduling and joining MTC meetings. If hosting or joining a group meeting, having the technology ready for you in advance to jump right into the meeting
- Occasionally assist with executive level presentation creation, documentation of office procedures, research and provide overall office administration
- Collaborate with other administrative professionals in the organization and provide backup assistance when needed
- Able to interact with Team Members at all levels
- Draft letters and emails on behalf of your leaders
- Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts
- Prepare regular reports and summaries
- Assist in granting access to parking lots and various buildings across the property
- Mentor and train other support professionals within our organization
- Bachelor’s Degree or Equivalent Experience
- Minimum 3 years related experience, including proven experience supporting an Executive leader
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook (calendar and email) and COUPA or similar systems with willingness and aptitude to learn new things
- Demonstrated strong email, organization and time management skills and ability to work with confidential information
- Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course when necessary
- Proven ability to build effective working relationships with all levels and influence all levels by being knowledgeable and credible
- Demonstrated ability to work independently and within a team environment with strong follow-through skills and attention to detail
- Demonstrated strong verbal and written communication skills
- Desired experience in multiple operations lines of businesses
- Ability to work effectively and efficiently in a fast-paced and demanding environment with the ability to be flexible with work schedule
- Ability to multi-task and prioritize deadlines/deliverables
- Strong proficiency with all types of computers, phones and office equipment
- Desire to immerse yourself fully and learn all aspects of the business and proactively understand its effect on your work and your executive’s
- Solution oriented, solve for “Yes” mentality
Vacancy posted 2 days ago
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