Executive Assistant

Job Description

Job Description

Orlando, FL (Onsite Required)
The Monster Group is looking for a highly organized, proactive, and deadline-driven Executive Assistant to directly support leadership. This role is ideal for someone who works well in organized chaos, adapts quickly, and keeps things moving when priorities shift without missing a beat.

If you enjoy keeping things on track without needing everything to be rigid or perfectly mapped out, and you can stay calm, positive, and effective as things evolve, this role is for you. We are not overly corporate. We value people who are down-to-earth, flexible, and easy to work with.

About The Monster Group
At The Monster Group, innovation is in our DNA. As an international provider of alternative products, we deliver quality, precision, and unmatched value across a diverse portfolio of brands.
From research and development to manufacturing, distribution, and marketing, we control every aspect of our process inside our state-of-the-art, GMP-certified facility. We move fast, hold high standards, and value people who take ownership, communicate openly, and get things done.

What You’ll Do
Executive and Administrative Support

• Support leadership with day-to-day organization, execution, and follow-through
• Manage priorities, tasks, deadlines, and reminders while adjusting to changing needs
• Anticipate needs, spot gaps, and proactively drive completion of action items
• Handle sensitive information with discretion, professionalism, and good judgment

Scheduling, Task Management, and Project Tracking

• Manage calendars, meetings, deadlines, and shifting priorities
• Track projects to ensure key initiatives stay on track and get completed
• Follow up with internal teams to confirm progress, next steps, and completion
• Use task and scheduling tools as flexible systems, not rigid rulebooks

Invoicing and High-Level Client Support

• Assist with invoicing for high-level clients and distributors
• Ensure accuracy, strong attention to detail, and timely follow-up on invoices
• Coordinate with internal teams and external partners regarding billing needs

Travel and Bookings

• Coordinate executive travel including flights, hotels, transportation, and itineraries
• Handle changes, cancellations, and last-minute adjustments smoothly

Client and Distributor Communication

• Communicate professionally and comfortably with clients, distributors, and external partners
• Assist with follow-ups, coordination, and scheduling on behalf of leadership
• Represent leadership with clarity, confidence, and a people-first approach

Coordination and Execution

• Support cross-functional coordination across departments
• Assist with special projects, reporting, and administrative initiatives
• Help leadership stay focused, organized, and moving forward

What We’re Looking For

• Highly organized but flexible and adaptable
• Strong attention to detail with the ability to adjust quickly
• Deadline-driven with excellent follow-through
• Comfortable managing change and shifting priorities
• Confident written and verbal communicator
• Professional, reliable, and proactive
• Down-to-earth, positive, and easy to work with
• Based in Orlando, FL and available to work onsite

Preferred Experience

• Previous experience as an Executive Assistant or senior administrative assistant
• Experience supporting sales leadership or client-facing executives
• Experience with invoicing or billing for high-level clients
• Experience managing executive calendars, travel, and evolving priorities
• Familiarity with tools such as Asana, ClickUp, Monday, Notion, or similar platforms

Why Join The Monster Group

• Fast-growing, innovation-driven company
• Work closely with leadership and decision-makers
• Competitive compensation and benefits
• A role where adaptability, ownership, and personality matter
• A team that moves fast, stays grounded, and enjoys the process