Bookkeeper

Position Type:
Secretarial/Clerical/Bookkeeper

Date Posted:
11/2/2026

Location:
District Office (Location subject to change at the discretion of the district and student needs.)


Date Available:
January 2026

Closing Date:
11/30/2026
The School District of Ashland is seeking a qualified candidate for the position of District bookkeeper. The selected candidate will have strong interpersonal and communication skills, will be highly organized, flexible, and will be a self-motivated, self-starter. The selected candidate will have a strong finance background and knowledge or experience working with Skyward/Qmlativ or comparable school data entry system. Ability to maintain confidentiality of sensitive information is essential.


Acceptable Experience and Training:

1. Preference may be given to those applicants who have successfully completed a post high school and/or have related experience in accounting/finance.
2. Proficient and knowledgeable in public school accounting procedures, including but not limited to; WUFAR accounting standards, GASB series, GAAP, and state/federal audit standards.
3. Demonstrate the ability to manage several projects and take direction from several sources.
4. Demonstrate the ability to maintain a positive attitude and be able to handle difficult people, circumstances and situation.

Required Knowledge, Skill and Ability:

1. Demonstrate strong knowledge of modern office practices, procedures, equipment, standard clerical techniques, operation of computers and the implementation and use of job related software, i.e. Excel, Google, etc.
2. Demonstrate excellent verbal and written communication skills with ability to compose correspondence independently.
3. Demonstrate the ability to establish and maintain excellent public relations skills. Individual must be dependable and maintain confidentiality of work matters.

Positions Responsibilities:

Relating to Budget:

1. Assists the business manager in the budget process.
2. Prepares the budget report for DPI. Certifies to the municipalities their tax liabilities.
3. Reports the tax levy to the Department of Revenue.
4. Prepares monthly reports relating to budget and expenditures for the business manager and the board of education.
5. Provides support to the building principals and staff on budget concerns.

Relating to Accounting and Related Procedures:

1. Maintains a complete and systematic set of records of all financial transactions of the District.
2. Prepares financial statements and cost reports to reflect financial condition of the District.
3. Maintains proper accounting procedures as required by DPI.
4. Receipts all monies belonging to the district and deposits in banks designated by the board of education.
5. Prepares the accounting records for and cooperates in the annual audit.
6. Prepares all reporting for DPI.
7. Reconciles all bank accounts and cash.
8. Maintains student activity accounts and prepares reports for advisors of those accounts.
9. Maintains time off records for all employees.
10. Maintains records and files claims for federal, state and CESA grants.
11. Maintains financial records for investments for scholarships. (Fund 72)
12. Maintains records and submits payment for debt service. (Funds 38, 39)
13. Provides support to the building principals and staff on accounting procedures, staff time off, activity accounts or any other concerns that relate to this position.
14. Provides assistance to payroll and accounts payable.
15. Performs additional duties assigned by the business manager.

Application Procedure: To apply, please complete an on-line application @ - Employment. In addition to the online application, please upload a cover letter, resume & three letters of reference.

Thank you for your interest in employment with the School District of Ashland!
The School District of Ashland does not discriminate in employment decisions based on age, race, creed, religion, color, disability, handicap, marital status, sex, sexual orientation, national origin, citizenship status, ancestry, arrest record, conviction record, or membership in the National Guard or military forces of the United States, or other protected group status.