Office Associate/ Event Coordinator

Job Description

Job Description

About the Role 

We're looking for an organized, personable, and detail-driven Office Associate/Events Coordinator to keep our corporate office running smoothly and bring our internal and external events to life. This role blends day-to-day administrative support with the planning and execution of company events, meetings, and special projects. You'll be the friendly face of our office and the steady hand behind the scenes that make things happen. 

Key Responsibilities 

Office Operations & Administrative Support 

• Greet visitors, manage front-desk/reception duties, and serve as a primary point of contact for office inquiries 

• Maintain office supplies, equipment, and vendor relationships (cleaning, catering, maintenance, etc.) 

• Manage and coordinate upcoming office move from Midtown to Buckhead. 

• Manage incoming/outgoing mail, deliveries, and shipping logistics 

• Support scheduling, calendar coordination, and meeting room bookings 

• Assist with onboarding logistics for new hires (workspace setup, supplies, welcome materials) 

• Maintain a clean, organized, and welcoming office environment 

• Handle basic bookkeeping tasks such as processing invoices or tracking office-related expenses 

Events Coordination 

• Plan, organize, and execute internal events (team meetings, all-hands, holiday parties, offsites) and external events (client meetings, conferences, networking events) 

• Manage event logistics including venue selection, catering, vendor coordination, AV/tech setup, and budgets 

• Create and manage event timelines, checklists, and run-of-show documents 

• Coordinate invitations, RSVPs, and attendee communications 

• Source and negotiate with vendors (caterers, venues, rental companies, entertainment) 

• Track event budgets and provide post-event recaps/reports 

• Gather feedback to continuously improve future events 

Cross-Functional Support 

• Collaborate with HR, Marketing, and Leadership on event needs and office initiatives 

• Support culture-building initiatives (birthdays, recognition programs, team-building activities) 

• Assist with special projects as assigned 

Qualifications 

Required: 

• 1–3+ years of experience in an office administration, coordination, or events role 

• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously 

• Strong written and verbal communication skills 

• Proficiency with Microsoft Office/Google Workspace (Docs, Sheets, Calendar, Slides) 

• Comfortable working with vendors, negotiating contracts, and managing budgets 

• Friendly, professional demeanor with strong customer-service instincts 

• Ability to lift/move event materials (up to 25–30 lbs) and stand for extended periods during events 

Preferred: 

• Experience with event management or project management tools (e.g., Asana, Eventbrite, Trello) 

• Familiarity with basic AV/tech setup for meetings and events 

• Prior experience in hospitality, administrative support, or corporate events 

• A creative eye for event design, decor, and guest experience 

What Success Looks Like 

• The office runs smoothly with minimal friction for employees and visitors 

• Events are well-organized, on-budget, and leave a positive impression on attendees 

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