Senior Manager, Event Services

Job Title
Senior Manager, Event Services

Agency
Texas A&M University Health Science Center

Department
School Of Public Health

Proposed Minimum Salary
Commensurate

Job Location
Bryan, Texas

Job Type
Staff

Job Description

Our Commitment


Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.


Who we are


As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.


What we want

The Senior Event Services Manager, under direction, manages and supervises centralized conference services. Responsible for the design, documentation, implementation, and monitoring a comprehensive event strategy for the department they serve.

What you need to know

Salary: will be commensurate based on the selected hire's education and experience.

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.


Qualifications

Required Education and Experience

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Six years of experience in event planning, hospitality management, or other related field.

Preferred Qualifications

• Bachelor's degree in hospitality management, Event Planning, Business Administration, or a related field.
• Eight (8) or more years of progressively responsible experience in event services or conference operations, preferably in a higher education or large-scale institutional setting.
• Experience supervising teams, including full-time staff and student workers.
• Demonstrated experience with budgeting, billing, and vendor negotiations.
• Familiarity with university policies and procedures related to facility usage and liability.

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others
• Ability to communicate effectively with stakeholders, including faculty, staff, students, and external partners.
• Proficient in event management platforms, scheduling tools, and Microsoft Office Suite.
• Ability to prioritize tasks, manage competing deadlines, and work independently.
• Demonstrated problem-solving skills and adaptability in a fast-paced environment.
• Knowledge of risk management and liability issues related to events.

Responsibilities

Event Planning and Management

• Coordinates the full scope of event services, including reservations, scheduling, planning, service delivery, billing, and post-event evaluations.
• Manages and maintains the SPH events calendar and ensure timely and accurate updates.
• Oversees event setup logistics and manage event timelines and service schedules.
• Provides operational support to the Dean's Office team during events and peak activity periods.
• Ensures compliance with university policies, including administration of insurance documents and waivers of liability.
• Performs other duties as assigned

Event Strategy and Stakeholder Coordination

• Designs, documents, and implements a comprehensive event strategy aligned with school goals.
• Develops event-related policies, procedures, and reporting mechanisms for internal and external stakeholders.
• Builds and maintains strong relationships with vendors and service providers to ensure quality and efficiency.
• Collaborates with internal units and external partners to support recruitment, retention, and school engagement efforts.
• Coordinates with the Office of Student Services (OSS) for integrated event planning that supports retention and recruitment initiatives.

Staff Oversight and Training

• Supervises and trains event staff, setup crew, student workers, and part-time staff.
• Determines staffing needs.

Branded Inventory Management

• Oversees procurement of branded items and promotional materials
• Manages inventory
• Manages on-line SPH purchasing store.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.