Firm Administrator

EXPERIENCED FIRM ADMINISTRATOR TO OVERSEE DAY-TO-DAY ADMINISTRATIVE AND MANAGEMENT FUNCTIONS OF THE FIRM. On-site M-F in Houston TX.

• Provide strategic guidance and leadership to Managing Partners on operational matters, leveraging deep expertise in law firm management.
• Oversee all aspects of HR management, including recruitment, onboarding, payroll and benefits administration, performance evaluations, and departures, ensuring alignment with the firm’s values and objectives.
• Manage recruiting and interviewing efforts for paralegal and professional staff.
• Manage and oversee administrative staff, including paralegals, legal assistants, receptionists, and seasonal staff.
• Oversee full-cycle benefits administration, serving as the primary liaison with benefits brokers to manage enrollments, renewals, compliance, and employee support.
• Take ownership of office operations, ensuring seamless day-to-day functioning and optimizing processes to enhance efficiency and productivity.
• Build and maintain office culture and morale.
• Work with the Managing Partners and practice group leaders on attorney and staff team changes.
• Manage utilization of office space, including office layout planning and office moves.
• Lead IT management efforts, collaborating with external providers to implement innovative solutions and technology-driven initiatives.
• Drive strategic projects and initiatives in partnership with firm leaders, facilitating cross-functional collaboration and alignment.
• Oversee additional roles such as IT personnel and legal support staff, fostering a cohesive and high-performing team environment.
• Contribute to firm marketing and business development efforts, leveraging expertise in project-based marketing strategies to enhance the firm’s visibility and market positioning.
• Identify and implement opportunities for process and office management improvements.
• Plan office events throughout the year to foster office morale and integration, including holiday parties, quarterly social gatherings, and staff appreciation events.
• Work with the Finance team to manage the administrative budget.
• Ensure implementation of decisions made by Managing Partners.
• Drive the strategic and tactical planning process, and work with the Managing Partner to develop and operate the firm for the future.

Required Skills

• Bachelor’s degree (minimum).
• 10+ years of relevant experience in business management and administration in a professional services environment, with comparable law firm management.
• Strong understanding of HR best practices and proven experience in HR management within a legal setting.
• Demonstrated leadership and management skills, with a track record of driving results and fostering a positive organizational culture.
• Ability to organize and prioritize numerous tasks and complete them under time restraints.
• Interpersonal skills necessary to communicate with employees and partners at all levels with courtesy and tact.
• Strong analytical skills.

Desired Skills

• Certifications such as CPA, MBA, CLM or HRIS-related certifications preferred, demonstrating a commitment to ongoing professional development.
• Proficiency in project management with a focus on driving successful outcomes in all (project) phases and managing complex initiatives.
• Experience in IT oversight and management, with a demonstrated ability to leverage technology to enhance operational efficiency.
• Marketing skills with a focus on project-based initiatives, contributing to the firm’s growth and market expansion efforts.
• Experience with month end financial close, meaningful reporting, and familiarity with ABA Litigation Code Sets for legal billing.
• Proficiency with legal billing and document management systems preferably Prolaw and Net Documents.