Director of Finance

Job Description

Job Description

Pathways Vermont Director of Finance

It is the policy of Pathways Vermont that all employees and applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, veteran status, age, sex, marital status, sexual orientation, gender identification, or disability. Pathways Vermont is committed to a diverse workplace that reflects the communities we serve, and is particularly interested in receiving applications from a broad spectrum of people including people with military experience, individuals with disabilities, and people of color.

The Company: Pathways Vermont is a dynamic nonprofit agency that ends homelessness and provides alternative mental health services. Pathways believes housing is a basic human right and practices housing first - immediate access to housing without preconditions. Client choice, harm reduction, non-coercion, flexibility and person-centered housing plans are core elements of our practice. Pathways offers a great benefit package including dental and health insurance, generous paid-time-off and paid holidays.

The Role: The Finance Director is a key leadership role responsible for overseeing the financial operations of the organization. Reporting to the Director of Operations, this role ensures strong fiscal management, regulatory compliance, and accurate reporting. The Finance Director provides strategic oversight of accounting, grant management, audits, and financial planning while supervising finance staff and supporting cross-departmental collaboration.

Service Area: Vermont, Statewide

Supervisor: Director of Operations

Schedule: Full-Time (35-40 hours weekly)

Application Requirements:

A Cover Letter and Resume are required with your application.

Job Responsibilities:

• Oversee the organization’s daily accounting operations, including accounts payable, accounts receivable, payroll, and bank reconciliations

• Provide oversight of bookkeeping processes and lead the design and structure of the chart of accounts and financial recordkeeping systems

• Supervise finance team members, including Finance Associates, Representative Payee, and Administrative Assistant

• Review and issue invoices to funders; serve as a primary financial point of contact for funders and grantors, with responsibilities divided across the Finance Director and Director of Operations by grant portfolio

• Ensure compliance with grant spending requirements, the Code of Federal Regulations, and Uniform Guidance

• Regularly review and update the methodology for allocating expenses across grants; monitor allocations to ensure accuracy and compliance

• Coordinate and manage the annual Single Audit and any additional financial audits; perform ongoing reviews of financial records and policies to ensure audit readiness

• Enter year-end journal entries and review/approve monthly journal entries prepared by finance staff

• Close out completed grants by reviewing supporting records and ensure annual close-out of books is completed accurately and on time

• Collaborate with the Director of Operations and leadership team in developing grant budgets and the organization’s annual budget

• Work with the Director of Operations to prepare and analyze budget-to-actual reports and spending projections to support informed decision-making

• Perform class flow projections

• Complete and submit the Negotiated Indirect Cost Rate Agreement (NICRA) application as needed

• Maintain a comprehensive understanding of the organization’s financial position to meet regulatory requirements and ensure continued fiscal health

• Perform other related duties as assigned

Qualifications:

• The successful candidate will possess broad managerial skills and the ability to integrate the oversight of financial operations with the primary mission of the agency.

• Ten or more years of experience with increasing responsibility in a variety of financial operations roles including director or executive level. At least five years of accounting and financial management experience in a non-profit setting (mental health services setting preferred but not required);

• Experience with state and federal reimbursement-based grants preferred, including knowledge of grant billing practices, and fund accounting for restricted grants;

• Experience with A133 audits preferred.

• Excellent analytical, verbal and written communications skills;

• The ability to be detail oriented while fully cognizant of the impact on the agency as a whole;

• Must have proven leadership ability as a senior decision-making team member, leader, program innovator and manager. Experience managing staff of various levels with a philosophy that encourages and promotes professional competence and teamwork among staff members and between departments.

Working Conditions/Physical Demands:

• Almost constant operation of a computer and other office machinery.

• Regular, repetitive movement of hands and fingers including substantial movements of wrists, hands and fingers for typing and/or writing, grasping paperwork, using technology equipment and other tasks.

• Frequent talking and participation in exchanging ideas through spoken word as well as ability to hear and receive detailed information through oral communication.

• Mostly sedentary work in a seated position.

• Occasional standing, walking, stooping, kneeling or crouching, reaching with hands and arms and light lifting.

• Regular attendance is a requirement of the position.

• Frequent utilization of close visual acuity and reading from a computer screen, must be able to

read information captured in type and free hand form.

Compensation:

• Full-Time Exempt Salaried Position

• $75,000 - $85,000 annually

Benefits:

• Medical, dental and vision insurance

• Long Term Disability/Life Insurance

• Paid Time Off (accrual of 210 hours per year to start)

• 9 Paid Holidays Annually

• 403(b) Retirement Savings Plan

• Employee Assistance Program

• Longevity Recognition Rewards

• Access to a wide variety of Pathways facilitated trainings including Intentional Peer Support