Legal Administrative Assistant

Legal Administrative AssistantOur client is one of the fastest-growing mid-sized law firms in Pennsylvania, the 44th-largest in the state, and a Top Workplace for seven consecutive years. They are hiring a Legal Administrative Assistant to support the attorneys in their Private Client Services Group. The group's practice is trusts and estates for business owners, executives, professionals, high-net-worth individuals and families, fiduciaries, trustees, and closely held businesses - estate and tax planning, business succession, charitable planning, asset protection, and trust and estate administration. This is a defined, senior team: three partners, three counsel, one associate with a second joining, one other administrative assistant, and a paralegal.What You'll DoManage detailed calendars for multiple attorneys, and prioritize meeting requests and the logistics behind themCoordinate client meetings, signing appointments, internal and external meetings, Zooms, and conference callsTrack fiduciary deadlines, tax-related due dates, and follow-up items across several attorneys' mattersPrepare, proofread, format, and revise correspondence, engagement letters, estate planning binders, and trust and estate administration materialsSupport active matters - organizing client materials, coordinating documents, and maintaining matter filesHandle extensive client contact by phone, email, and in person, alongside communication with fiduciaries, trustees, financial advisors, accountants, and other outside professionalsReview and edit pre-bills, and compile and process a high volume of monthly attorney billingOpen, maintain, and close client files, and keep filing and retrieval systems organizedProvide backup coverage for other legal support staffWhat They're Looking ForSignificant experience as a legal administrative assistant supporting multiple attorneys in a busy transactional practice. 10+ years is preferred.Trusts and estates experience is a plus, not a requirement. A strong legal administrative assistant from a private client services, tax, corporate, or similarly sophisticated transactional practice will be considered.Real experience with complex attorney billing, calendar management, document preparation and file organizationStrong initiative, sound judgment and discretion, with the ability to work independently and manage competing prioritiesExcellent written and verbal communication, and the client service instincts to deal directly with clients and outside advisorsProficiency with Microsoft Office, time entry and billing software, and document management systemsComfortable maintaining confidentiality in a client-facing environmentLocation and ScheduleHybrid: Conshohocken office at least three days per week, where most of the group sitsOccasional days at the Philadelphia office as needed