Administrative Assistant

Administrative Assistant opening at our corporate office located in Norfolk, VA.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

General Administrative Duties Provide high-level administrative support to include: excellent typing skills; letter & email preparation; editing & proofreading all documents for appropriate grammar, punctuation, and spelling; database entry and file setup, maintenance,organization&auditing;performingresearch;printing,scanning,faxing,&filingdocuments;provide general IT troubleshooting support for agents; scheduling & reserving conference and/or video calls; handling information requests; updating reports Knowledge of electronic office equipment (computers, printers, copiers, scanners, etc.) and software (MS Office suite, Internet, Adobe Acrobat, RingCentral, MRI, Intact, Buildout, Snag It, REIN MLS, Retail Lease Track, and any other program that may be assigned) Prepareandcirculateexpensesreports,asneeded SecuresignaturesondocumentsandnotarizationfromNotarywithinoffice,asrequired RunEquifaxcreditreports,asneeded Coordinate all aspects(catering, room reservation, communication, AV equipment, etc.) of monthly Sales,Leasing & Brokerage meeting and other departmental meetings, as needed Orderingofficeequipment&businesscardsfordepartment,asneeded ProvidebackupsupportforadministrativeteamduringPTO,illness,andvacancy,asneeded Anyotherdutiesasassigned Key Responsibilities Prepare and/or redline agreements (leases, renewals/extensions, modifications, terminations, assignments, promissory notes, commissions, exclusive listings, sales agreements, etc.) on behalf of landlords and tenants, to include: generating standard reports (account balances, certificate expirations, gross sales, etc.) and calculation of rent, operating expenses, security deposits, percentage rents, commissions, and improvement allowances Compose and circulate written and/or electronic correspondence related to preparation, execution and administration of agreements with tenants, landlords, attorneys, insurance agents, sign contractors, etc. regarding delivery of premises, review & approval of signage and insurance, receipt of required documentation, etc. Reviewandprocesspaperworkfordisbursementoffundsrelatedtocommissionsandimprovementallowances Critical function is to secure and finalize all items by processing documents in a timely fashion for both the physical and electronic files Maintain cooperative working relationships with Agents and the Lease Administration, Commercial Property Management, Collections and Accounting departments to set up, coordinate, and maintain tenant accounts Build and maintain marketing materials in electronic and physical form; distribute marketing materials, mailers, and eblasts, as required Administrative Duties Manage/overseecomplexdocumentpreparation,administrativetasks,onboardingofshoppingcenters,andprovide guidance to assistants related to language and documents, as needed

SKILLS/QUALIFICATIONS

Excellentorganizationalskills;highlyservice-oriented&detail-oriented Superiortimemanagementskills;abilitytohandlemultipleconcurrentprojects,withhighdegreeofaccuracy,and meet deadlines in a high-pressure environment EfficientinMSOffice(Word,Excel,Outlook,PowerPoint,Publisher);excellenttypingskillsandinternet navigation Displayhighstandardsofethicsandconfidentialitywhenhandlingsensitiveinformationandpossessgood judgement when communicating the same within and outside of the company and department Abilitytoreadandcomprehendcomplexlegallanguageinworkrelateddocuments Display strong work ethic, high level of professionalism, positive and personable demeanor, well-groomed appearance, punctual and dependable

EDUCATIONANDTRAINING

Bachelor’sdegreeorequivalentcombinationofeducationandworkexperienceapplicabletorole Realestate,contract,legalknowledgeisaplus #J-18808-Ljbffr S.L. Nusbaum Realty Co.