Registrar

At a glance Adams State University is recruiting a University Registrar to join their team in Alamosa, Colorado. This is a unique opportunity for a higher education leader who enjoys building relationships, developing teams, and improving systems that directly impact the student experience. Reporting to the Assistant Vice President of Enrollment Management, the Registrar will lead all functions of the Registrar's Office, including academic records, registration, transcripts, degree auditing, compliance, and student information systems. The role will play a key part in ongoing Workday optimization efforts while serving as a strategic partner across campus. What makes this opportunity especially exciting: Opportunity to lead a department that has made significant progress and is building momentum Ability to influence institutional strategy through participation in enrollment and academic leadership initiatives Lead a team eager for mentorship, development, and collaborative leadership Help optimize systems, processes, and campus partnerships that support student success Join a mission‑driven institution that is Colorado's first Hispanic Serving Institution (HSI) and remains deeply committed to access, affordability, and serving first‑generation students Description: What you'll be doing Adams State University celebrated its 100th anniversary in 2021, marking a century of expanding educational opportunity and serving the communities of the San Luis Valley and beyond. As Colorado's first federally designated Hispanic Serving Institution (HSI), Adams State is committed to supporting underrepresented minorities, first‑generation students, and low‑income learners through a focus on access, affordability, and student success. Located in Alamosa, Colorado, Adams State offers a unique combination of mission‑driven work, a close‑knit campus community, and access to some of the state's most spectacular outdoor recreation. The Registrar plays a critical role in supporting the student experience by ensuring the accuracy, security, and accessibility of academic records while partnering across campus to advance institutional goals and student success initiatives. About this role: Reporting to the Assistant Vice President of Enrollment Management, the University Registrar provides strategic leadership and oversight for all functions of the Registrar’s Office, ensuring the integrity, accuracy, and security of academic records and student information systems (Workday). This role manages registration, grading, transcripts, degree verification, compliance, and graduation auditing in alignment with university policies and legal regulations such as FERPA. The Registrar collaborates with IT and campus partners to implement and optimize technology solutions that support student success. Additionally, the position supervises staff, maintains procedural documentation, and ensures accurate reporting to internal and external stakeholders. Scope & Impact Registrar’s Office Administration Develops, directs, and reviews departmental goals and objectives, including administration of ASU, Colorado Department of Higher Education (CDHE), and federal (ED) policies regarding registration, tuition classification, course and degree evaluation, records management, data integrity, security, and access. Hires, trains, and supervises department personnel. Conducts staff performance evaluations. Supports a service‑oriented culture that provides responsive, proactive communication fostering positive working relationships with internal and external stakeholders. Provides opportunities for professional development of departmental staff. Represents the Registrar’s Office at meetings with internal and external stakeholders as needed. Maintains memberships and actively participates in professional Registrar‑oriented organizations. Manages departmental budget on a monthly basis to ensure cost‑effective operations. Maintains current knowledge of technology applications. Conducts regular Registrar’s Office staff meetings to ensure departmental alignment with strategies and goals. Works with faculty and staff on a daily basis to proactively resolve issues and challenges encountered by students in a timely manner. Student Records Administration Maintains and preserves the integrity of all student data and academic records. Conducts regularly scheduled audits and communicates with faculty and staff to ensure accuracy and integrity of student data. Optimizes and manages the Student Information System. Serves as the primary data steward over student records, collaborating with IT to review and adjust access to student data. Ensures timely processing, accuracy, and communication regarding student registration, academic standing, grade reporting, testing for credit articulation, and related services. Ensures the completeness, accuracy, and security of student transcripts and pertinent records in compliance with FERPA. Collaborates with functional departments to develop, implement, and monitor academic policies and procedures that support student success throughout the lifecycle. Creates strategic engagement campaigns for internal and external stakeholders. Regularly communicates with faculty and staff on academic regulation updates. Develops and processes ad hoc reports, diagnostic reports for records and registration, and reports as requested. Supervises the preparation and delivery of academic transcripts and diplomas. Reviews and determines status of all petitions for residency changes according to Colorado Statute for In‑State Residency for Tuition Classification. Reviews residency procedures and, when necessary, consults with the state attorney general’s office. Compliance Keeps apprised of current or changing federal and state regulations and works with state (CDHE) and campus constituencies to ensure institutional compliance. Maintains and implements Records Retention policies. Interprets and administers FERPA and provides leadership to ensure compliance with accrediting agency standards applicable to student records. Oversees eligibility certification for student athletes as required by university policy and Rocky Mountain Athletic Conference and NCAA rules. Communicates with academic departments and athletics staff to ensure compliance with regulations, policies, and procedures. Qualifications Bachelor’s degree required; Master’s degree preferred. 5+ years of experience in higher education and/or academic records administration. Experience You Will Bring Excellent written and oral communication skills. Ability to take initiative. Attention to detail in daily work and long‑term planning. Ability to evaluate and analyze efficiency and productivity. Demonstrated experience managing a department under general administrative direction. Ability to consistently exhibit professionalism through reliable behavior, accountability, sound judgment, and respectful interactions. Experience with stabilizing and optimizing new technologies, such as SIS or related systems. Compensation & Benefits The salary range for this position is $76,400 – $107,000 . In addition to salary, Adams State University offers a competitive benefits program including medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. For detailed benefits information, please visit: Equal Employment Opportunity Adams State University is committed to providing equal employment opportunities and fostering an inclusive environment where all employees can thrive. #J-18808-Ljbffr