Project Coordinator

Job Description

Job Description

Company Overview Suburban was founded as a small drywall services business in 1978. Today we are Southern Wisconsin’s leading provider of construction finishes — we offer a complete line of drywall, insulation, metal framing, painting, and staining services. We pride ourselves on providing a large range of construction services to complete your building project on time and on budget. At Suburban, quality results and a seamless customer experience come first. We believe that service makes the difference.

Position Summary The Project Coordinator (PC) supports the successful execution of construction projects by assisting Project Managers & the Director of Operations with project planning, financial review, and administration activities throughout the lifecycle of multi-family and commercial projects using systems including Procore, SharePoint, and Excel. The ideal candidate is highly organized, proactive, customer-focused, and interested in building a long-term career in construction operations and project management.

Key Responsibilities Support Project Managers in the planning, execution, and closeout of construction projects. Coordinate data between field teams and internal stakeholders. Help identify and resolve project issues before they impact schedule, budget, or customer satisfaction. Assist with setting up project budgets, job cost tracking, forecasting, and financial reporting. Support change order management, billing documentation, and contract administration activities. Monitor project costs, commitments, and production performance. Ensure project documentation and financial records remain accurate and up to date. Manage project documentation including RFIs, submittals, drawings, meeting minutes, contracts, and closeout documents. Track project milestones, deliverables, and compliance requirements. Maintain accurate project records and support reporting needs. Assist with project startup and closeout processes. Take increasing ownership of project responsibilities and decision-making. Support process improvement initiatives that improve project performance and operational efficiency.

Qualifications Proficiency in Procore, specifically the Project Financials module, is required for this role. Proficiency in software including SharePoint, Excel, Outlook, and Bluebeam beneficial. Associate’s degree or greater in a related field, such as Construction, Engineering, or Architecture, beneficial. Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Experience working with blueprints, drawings, specifications, and construction documents beneficial.