Document Control Specialist

Job Description

Job Description

About MOD42

MOD42 designs, manufactures, and delivers modular data center infrastructure that helps customers deploy and expand AI capacity faster. By integrating engineering and factory production, MOD42 enables manufacturing and site preparation to progress simultaneously, creating a more efficient and predictable path to deployment.

Led by experienced data center professionals, MOD42 develops scalable, repeatable infrastructure designed to reduce waste, minimize site impact, and adapt to evolving technology requirements. Learn more at MOD42.

Position Overview

The Document Control Specialist maintains the accuracy, accessibility, and traceability of project and product documentation throughout the engineering, procurement, manufacturing, construction, and turnover lifecycle. This individual manages controlled documents, coordinates reviews and approvals, distributes current revisions, and helps ensure teams are working from the correct information.

The ideal candidate is highly organized, comfortable working across technical teams, and experienced managing drawings, specifications, submittals, vendor records, quality documentation, and closeout packages in a fast-moving engineering, manufacturing, construction, or mission-critical environment.

Required Qualifications

• Three or more years of document control, project coordination, project administration, or records management experience in engineering, construction, manufacturing, infrastructure, or a related technical environment.
• Demonstrated experience managing technical drawings, specifications, revisions, transmittals, submittals, requests for information, and project records.
• Strong working knowledge of Microsoft 365, including Excel, Word, Outlook, Teams, and SharePoint.
• Ability to learn and work effectively within electronic document management, project management, or common data environment platforms.
• Strong attention to detail, organization, follow-through, and written communication skills.
• Ability to interpret document status, revision, and approval requirements and maintain accurate records under changing priorities.
• Ability to work collaboratively with technical and nontechnical stakeholders in an on-site environment.

Preferred Qualifications

• Experience supporting data center, mission-critical, modular construction, advanced manufacturing, electrical, mechanical, or structural projects.
• Experience with platforms such as Autodesk Construction Cloud, Procore, SharePoint, Bluebeam, Aconex, Newforma, or a comparable document management system.
• Familiarity with quality management systems, configuration control, document retention requirements, and audit preparation.
• Experience compiling customer turnover packages, operation and maintenance manuals, commissioning records, or as-built documentation.
• Associate or bachelor's degree in business, construction management, engineering technology, information management, or a related field. Equivalent relevant experience will be considered.

Key Responsibilities Document Control and Records Management

• Maintain the central document control system for engineering, procurement, manufacturing, quality, field installation, commissioning, and turnover records.
• Receive, log, route, distribute, and archive drawings, specifications, procedures, reports, submittals, requests for information, transmittals, change records, and vendor documentation.
• Apply document numbering, naming, revision, status, metadata, and retention standards consistently across projects and product records.
• Verify that superseded documents are removed from active use and that current approved revisions are readily available to internal teams and external partners.
• Maintain complete document histories, audit trails, approval records, and controlled access to confidential information.

Workflow and Revision Coordination

• Coordinate document review and approval workflows with engineering, project management, procurement, manufacturing, quality, commissioning, vendors, and trade partners.
• Track outstanding reviews, comments, approvals, and overdue actions; follow up with document owners to keep deliverables moving.
• Issue controlled transmittals and maintain accurate registers for submittals, requests for information, drawings, specifications, and change documentation.
• Support redline, as-built, and record-document processes by collecting field and factory changes and routing them for formal incorporation.
• Communicate document releases and revisions clearly so affected teams understand what changed and when the new information becomes effective.

Project and Product Documentation

• Support the organization and control of design packages, shop drawings, fabrication drawings, bills of material, inspection records, test reports, nonconformance records, manuals, and commissioning documentation.
• Review incoming documentation for completeness, correct formatting, required approvals, and alignment with established requirements before release or filing.
• Compile turnover packages, operation and maintenance manuals, warranties, certifications, as-built records, and other customer deliverables.
• Assist with document readiness reviews at key project and manufacturing milestones.
• Provide requested records during internal reviews, customer reviews, quality audits, and project closeout.

Process Improvement and Team Support

• Help establish and improve document control procedures, templates, naming conventions, folder structures, registers, and reporting tools.
• Train and support team members in document control requirements and system use.
• Monitor document quality and compliance, identify gaps or recurring issues, and recommend practical improvements.
• Prepare routine status reports and metrics covering document volume, review aging, overdue actions, revision status, and closeout readiness.
• Support multiple priorities and projects while maintaining accuracy, responsiveness, and professional communication.

Core Competencies

• Document accuracy and attention to detail
• Organization and prioritization
• Revision and configuration control
• Cross-functional coordination
• Clear written and verbal communication
• Ownership, discretion, and follow-through
• Adaptability in a fast-paced environment

Work Environment

• This position is based on-site in Phoenix, Arizona, and may support office, manufacturing, warehouse, and active project environments.
• The role requires regular computer and document management system use and may occasionally require movement through production or project areas while following all safety requirements.
• Occasional travel may be required based on project needs.

Recruiting and Employment Disclosure

The GOR Group is providing recruiting support to MOD42 for this position. Any candidate hired for this position will be employed directly by MOD42 and not by GOR. Depending on the needs of the position, GOR's recruiting support may include candidate sourcing, application intake, administrative review of materials against criteria supplied or approved by MOD42, preliminary candidate conversations, candidate introductions, scheduling support, and candidate communications. GOR does not have authority to extend an offer of employment or establish compensation, benefits, employment terms, workplace policies, job responsibilities, work assignments, or conditions of employment. MOD42 retains sole and final authority over all hiring and employment decisions and is responsible for the supervision and management of its employees.

About The GOR Group

At GOR Group, we believe in Grit Over Resume .

We understand that great talent does not always come from a perfectly matched resume. While experience and technical skills matter, we know that some of the most successful professionals are those who demonstrate the character, determination, and drive to learn, adapt, and deliver results.

We value individuals who demonstrate:

• Leadership
• Accountability
• Problem Solving
• Adaptability
• Strong Communication
• Continuous Learning
• A Willingness to Take on Challenges
• A Strong Work Ethic
• The Ability to Grow and Develop in New Environments

If your experience does not align with every requirement, but you believe you can make an impact, we encourage you to apply.

At GOR Group, we look beyond job titles and keyword matches. We focus on identifying individuals who bring the right attitude, work ethic, leadership, and technical capability to help our clients succeed. We partner with organizations across the mission critical, data center, manufacturing, commissioning, construction, and infrastructure industries to connect them with professionals who are ready to contribute, grow, and build meaningful careers.

If you're ready to help build the next generation of digital infrastructure while advancing your career in one of the fastest-growing industries in the world, we'd love to hear from you.

Know Someone Who Might Be a Fit?

GOR Group believes in Grit Over Resume . Great talent often comes through strong networks and referrals from industry professionals.

If you know someone in the mission critical, data center, manufacturing, commissioning, construction, or infrastructure industries who may be open to new opportunities, we offer a $500 referral bonus for successful placements. If your referral is hired and completes the required employment period, we'll reward you for helping connect great talent with great opportunities.

Reach out to our team to learn more about our referral program and current openings.