Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a service-focused organization in Charleston, South Carolina in the Daniel Island area. This contract opportunity with permanent potential is ideal for someone who brings a sharp eye for detail, strong technical aptitude, and the ability to manage payment activity with accuracy and professionalism. In this role, you will support day-to-day accounts payable operations, coordinate with internal teams and vendors, and help maintain organized financial records that support timely month-end activities.

Responsibilities:

• Enter vendor invoices promptly and assign the correct account coding to support accurate payment processing.

• Examine invoices for required backup, approvals, and compliance before releasing them for payment.

• Prepare vendor checks for processing, obtain authorized signatures when needed, and ensure completed payments are distributed appropriately.

• Serve as a key point of contact between corporate accounting and site leadership to resolve payable-related questions and issues.

• Respond to vendor inquiries professionally and provide timely updates regarding payment status, documentation, and account details.

• Support vendor setup activities by gathering and reviewing items such as W-9 forms, credit applications, and banking information.

• Maintain accounts payable records, reporting files, and tracking spreadsheets to ensure documentation remains complete and accessible.

• Verify vendor banking details and process payments across multiple methods, including ACH, online transactions, checks, and credit card payments.

• Assist with month-end close tasks and prepare account analyses or other financial support materials as requested.

• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with invoice entry, account coding, and high-volume payment processing.
• Working knowledge of payment methods such as ACH, check runs, online payments, and credit card transactions.
• Ability to review financial documentation carefully and maintain a high level of accuracy in daily work.
• Strong analytical, organizational, and communication skills in a detail-oriented office environment.
• Experience supporting vendor onboarding activities, including review of W-9 forms, banking details, and credit applications.
• Proficiency with accounting systems, spreadsheets, and other technology used to manage accounts payable records and reporting.