Registrar

Registrar

Franklinton - Columbus, OH 43215

Overview

Salary Range $17.68 Hourly Position Type Regular Full-Time Job Shift Day Category Classified

Description

FLEX HIGH SCHOOL OHIO

Full Time, Monday - Friday; 8 a.m. - 4 p.m.

The Flex High Advantage Our personalized learning model is what makes Flex High School unique. Our students are at the center of our mission, which means that staff is unified and priorities are set to reach the best outcome for all students.

Some the other advantages we offer are:

• Our student-counselor ratio is 1:250, which is far below many traditional schools.
• We offer free tutors for students and labs that supplement their instruction and reduce academic discouragement.
• With the support of Lifelong Learning, an educational services organization, staff receives all the tools/resources needed to do their job without any personal financial investment.
• We provide ongoing professional learning, continuing education (subsidized), career advancement opportunities for staff throughout the school year.
• Our staff has a close relationship with and is supported by their area supervisor/leadership. We empower them to succeed.
• We operate year-round with generous holiday, vacation, and seasonal breaks.

Come learn more about us at flexhigh.org

How You Will Make an Impact

The Registrar is responsible for information processing of student enrollments in accordance with school policy. This Position will interface with various departments and personnel to provide information concerning student records and school program completion.

Responsibilities/Duties This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Interpret transcripts of incoming students (e.g. cume folders, record card, withdraw grades from previous school, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with school grading, curriculum and course credit systems
• Verify credits earned to fulfill graduation requirements
• Enter all necessary information into student information database (i.e. Test scores, immunizations, court documents, records)
• Maintain records of students completed coursework including grades, grade changes, academic achievements, and student materials
• Assist Teachers with information for student academic planning
• Inform Administrators, Counselor, or assigned Teacher of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student success
• Liaison between schools to procure relevant student records/files
• Act as primary designee for student attendance reporting
• Participate in attendance intervention committee for students
• Conduct pre-enrollment interviews with new students and parents
• Process requests from students, other districts, colleges/universities and/or employment agencies (e.g. transcripts, job verification, etc.) for the purpose of providing requested information
• Complete and maintain forms required by the Department of Children Social Services, State Disability, adult programs, and other related agencies
• Compile student data
• Prepare general, statistical and special reports for management
• Communicate student or parent concerns to school staff (i.e. Teacher, Counselor) and school leadership
• Attend student and school events (i.e. Graduation, Open House); assist with event planning and implementation
• Keep current with school policies and programs
• Participate in staff meetings and staff development as requested
• Administrative duties, responsibilities, and activities may be assigned or changed from time to time

Qualifications

Specific Knowledge, Skills, Licenses, Certifications, Etc:

• Understanding of codes, regulations & laws related to student enrollment, graduation and transfer
• Excellent customer service skills including the ability to greet customers in a friendly manner
• Ability to communicate verbally and in writing
• Planning and organizational skills
• Ability to work independently with minimal supervision
• Ability to work with the public and a variety of professionals
• Ability to prepare general, statistical and special reports
• Multi-tasking skills; ability to react and respond to changing circumstances, procedures
• Able to work under tight deadlines and handle multiple requests or interruptions while still completing projects or work assignments in a timely manner
• Attention to detail and maintain accuracy of work
• Record keeping techniques

Minimum Qualifications:

• High School diploma or General Education diploma required
• 3 years office experience or 2 years experience in a public school setting handling student or school information processing responsibilities
• Experience using student information databases
• Experience with word processing and spreadsheets software
• Intermediate or Advanced, or Expert skills in MS Office (Word, Excel, PowerPoint, Outlook)

Travel: Ability to travel in performance of job duties is required

Physical Requirements:

• Mental Demands: high workflow management, high project coordination, high people engagement
• Finger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together
• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly
• Average Hearing: able to hear average or normal conversations and receive ordinary information
• Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents or operate machinery
• Physical Strength: sedentary work. Sitting most of the time, and occasionally exerts up to 10 lbs. of force (almost all office jobs)
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required
• Working in a noisy, distracting environment with frequent deadline pressures