Office Coordinator

Job Description

Job Description

Office Coordinator – Part-Time

Advance Concrete | Garner, NC
Part-Time | Monday–Friday | 9:00 AM–1:00 PM
$20.00–$22.00/hour

Job Summary

Advance Concrete is looking for an organized, upbeat and proactive Office Coordinator to own the front-office experience and help keep our workplace running smoothly.

This part-time, in-office position offers a consistent Monday–Friday, 9:00 AM–1:00 PM schedule —a great fit for someone looking for a professional role that works well with school-day or other daytime commitments.

This isn't a sit-and-wait-for-something-to-do position. We're looking for someone who notices what needs attention and takes care of it—whether that's welcoming a visitor, preparing a conference room, organizing supplies, helping with an employee event, watering the office plants or finally tackling the mystery containers in the refrigerator.

What You'll DoFront Office & Administration

• Welcome visitors, vendors and employees with a friendly, professional attitude
• Answer and direct incoming calls as needed
• Coordinate mail, packages and deliveries
• Keep the reception area, conference rooms and shared spaces organized and presentation-ready
• Maintain office, copier, kitchen and breakroom supplies
• Organize, scan and electronically file documents
• Assist with correspondence, forms and general administrative projects
• Coordinate with cleaning, copier, office supply and other service vendors

Workplace & Culture

• Help maintain a clean, organized and welcoming workplace
• Prepare conference rooms for meetings, including refreshments, materials and cleanup
• Assist with company lunches, celebrations and employee events
• Help recognize birthdays, anniversaries and employee milestones
• Prepare workspaces and help welcome new employees
• Maintain office plants and common areas
• Look for thoughtful, practical ways to improve the employee and visitor experience

Administrative Support

• Provide administrative support to Accounting, HR and management
• Assist with organizing credit card receipts and supporting documentation
• Help maintain vendor, insurance and company records
• Assist with vehicle registrations, titles, tags and other fleet documentation
• Coordinate office supplies, company apparel and other administrative purchases
• Assist with special projects and office organization as needed
• Handle confidential company and employee information professionally

You'll Probably Love This Job If You...

• Genuinely enjoy organizing things
• Believe everything should have a place—and maybe a label
• Notice the details other people miss
• Take pride in a clean, polished and welcoming workplace
• Don't walk past something that needs attention
• Love lists, calendars and checking things off
• Enjoy helping people and making them feel welcome
• Can juggle lots of small responsibilities without letting things fall through the cracks
• Are positive, dependable and comfortable working independently
• Follow through—if you say you're going to handle something, it gets handled

Qualifications

• Previous office, administrative, receptionist or coordination experience preferred
• Strong organizational skills and attention to detail
• Professional and friendly communication skills
• Comfortable using Microsoft Outlook, Excel and Word
• Comfortable learning new technology and electronic processes
• Bilingual English/Spanish is a plus
• NC Notary Public preferred
• Construction, service-company or fleet experience is a plus
• Ability to work independently, take initiative and follow through

Schedule

Monday–Friday, 9:00 AM–1:00 PM
Approximately 20 hours per week

This is an in-office position with a consistent 9:00 AM–1:00 PM schedule . Occasional flexibility to work additional or adjusted hours may be requested for company meetings, employee events or other business needs, with advance notice whenever possible.

Compensation

$20.00–$22.00 per hour, based on experience

Advance Concrete, LLC is an Equal Opportunity Employer.