Senior Administrative Assistant - Remote

Senior Administrative Assistant - Remote

San Diego, California, United States

About the Job

Administrative Assistant Remote within California, Must Reside in California The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California. We are seeking an Administrative Assistant to the Executive Office to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Collegesthe largest and most diverse system of higher education in the nation.

The Administrative Assistant to the Executive Office performs a wide variety of functions to support the activities of the office of the President and Chief Executive Officer (CEO) and the Foundations Executive Team. Under the direction of the Senior Director, Strategic Integrations and the Executive Assistant to the CEO (Supervisors), the Administrative Assistant is expected to consistently and effectively: (1) assist to meet internal and external commitments and to accomplish organizational and individual goals, (2) represent interests as needed in an efficient, effective and collaborative manner, and (3) act as a trusted confidante, keeping the best interests of the organization at the decisional forefront at all times.

What You Bring

• Ensure strategic collaboration with appropriate internal and external personnel to accomplish organizational goals and objectives.
• Maintain solid knowledge and proficiency related to a wide range of technology tools with a focus on enhancing efficiency and effectiveness of all assigned job duties.
• Maintain strong working knowledge of all Foundation policies and procedures.
• Illustrate flexible, team-oriented, collaborative work style, with excellent interpersonal skills, and the ability to work well with all levels of internal and external constituents.
• Demonstrate the highest level of integrity with confidential and sensitive matters.
• Plan, organize, and schedule meetings as needed.
• Update schedules and calendars for CEO, Executive Team and/or entire Foundation staff as directed by Supervisors.
• Work collaboratively with internal teams to plan and organize meetings and special events as directed by Supervisors; responsibilities may include coordination of presentation content, catering, room setup, technology set up, and other meeting requirements.

Attributes for Success

• Excellent verbal and written communication skills.
• Strong interpersonal skills including an ability to manage effective relationships with individuals of diverse backgrounds and varying degrees of sophistication including the Foundation Board, staff and external partners including the philanthropic community.
• High proficiency with Microsoft Office Suite and other technology tools.
• A professional and resourceful style with good instincts about when to work independently and when to leverage support from others while remaining flexible to changing priorities.
• Ability to prepare, proofread, interpret, distribute, and maintain specified routine and complex documents.
• Ability to track and accomplish multiple tasks simultaneously in a dynamic, fast-paced environment.
• Ability to prioritize tasks and efficiently manage time to meet scheduled deadlines while keeping appropriate personnel apprised of status on a regular basis.
• Excellent documentation, organizational and problem-solving skills; strong project management skills.
• Passionate about providing students with stronger pathways to education and building a more just and equitable California overall.
• A self-starter and quick learner who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution.
• A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges.
• Practices ownership, takes accountability, and has the ability to project manage, prioritize tasks, and deliver quality products on time with limited supervision.
• Ability to work on a fast-paced team and build and maintain collaborative working relationships with internal and external stakeholders.