Purchasing Agent

About the Company

The Commercial Purchasing Agent is responsible for the purchasing and delivery of Deck, Engine, Steward Department stores; spare and repair parts; reviewing requisitions and ensuring their approval; assisting with the preparation of annual budgets. The Commercial Purchasing Agent shall support the Accounts payable, Operations and Engineering Departments in their management of commercial Company fleet(s).

About the Role

The Commercial Purchasing Agent is responsible for the purchasing and delivery of Deck, Engine, Steward Department stores; spare and repair parts; reviewing requisitions and ensuring their approval; assisting with the preparation of annual budgets.

Responsibilities

• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships, both internal and external to the organization.
• Ability to demonstrate effective customer service skills and negotiate pricing with vendors.
• Maintain critical parts inventory.
• Receive requisitions for consumables, spare parts, and service repairs.
• After required review and approvals, solicit requests for quotations when required; receive, record, and review same.
• Place orders from approved requisitions and ensure Purchase Orders are issued to approved vendors.
• Maintain vessel records and documentation for purchasing transactions related to vessels of his/her responsibilities.
• Receive and process invoices, insuring timely approval and payment.
• Verify receipt of materials and completion of services.
• Ability to identify complex problems and review related information to develop, evaluate, and implement solutions.
• Assist with creating and implementing vessel budgets for operational and capital expenditures.
• Expedite Requests for Quotations, open purchase orders, and back orders.
• Issue shipping/delivery instructions to vendors. When applicable, coordinate with our freight forwarder and/or nominated shipping company to ensure proper paperwork, including related customs filings, are completed for industrial shipments in a timely manner.
• Review vendor insurance certificates prior to issuing a service purchase orders.
• Coordinate storing plans with vessel and agent, as necessary.
• Investigate non-conforming orders or invoices and arrange for return of incorrect or damaged material to vendors for repair, credit, or exchange.

Qualifications

• High School diploma or equivalent
• 5 years’ experience in purchasing, accounting or logistics field.
• Maritime related experience is preferred
• Excellent communication and people skills
• Working knowledge of Microsoft office; ability to learn a purchasing/invoicing system.
• Experience with NSE purchasing module is preferred.
• Diligent worker, good people skills
• Attention to detail, ability to work under extreme time constraints and with a sense of urgency
• Ability to work after hours and on weekends, as necessary.

Required Skills

• Excellent communication and people skills
• Working knowledge of Microsoft office; ability to learn a purchasing/invoicing system.
• Attention to detail, ability to work under extreme time constraints and with a sense of urgency

Preferred Skills

• Maritime related experience is preferred
• Experience with NSE purchasing module is preferred.

Equal Opportunity Statement

M/F/D/VEEO Employer