Office Administrative Assistant

Job Description

Job Description

Job Title : Office Administrative Assistant

Located in Loudoun County, Community Church exists to love people the same way God loves us. We desire to see people experience God, meet friends, make a difference, and become a leader. Virginia Academy serves the mission of Community Church by preparing students for their best life, through faith (a confidence in God), scholarship (a passion for knowledge), and purpose (a desire to make a positive impact). We see our graduates making a positive impact in every arena of life. 

The Office Administrative Assistant greets and directs visitors, responds to inquiries from the staff, parents, students and the public by providing requested information and/or referral to other departments. The Office Administrative Assistant will also provide additional general clerical support as assigned.

This position reports directly to the Operations Director .

Salary is commensurate with experience. 

Key Responsibilities 

Professional Growth and Learning

• Attend orientation and all faculty meetings. 
• Set and meet yearly goals demonstrating personal and professional growth; achieving the required total of yearly continuing education credits.
• Undergo yearly professional evaluations, setting goals, and receiving feedback/correction as needed. 
• Seek out and take advantage of opportunities for continued skills development and professional growth.

Professional Responsibilities

• Answer phone calls in a pleasant, informed manner by providing information and creating a good image of the school.
• Manage telephone message system (office hours, inclement weather and other recorded messages).
• Maintain a professional school office, including but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner, filing, copying and faxing of sensitive information, etc.
• Know basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment. Open service tickets as needed. 
• Support the administrative needs of the school office staff and school leadership (see breakdown of tasks/assignments below)
• Receive and sort mail as needed.
• Maintain standardized attendance policies and procedures and create reports as needed.
• Maintain student records, emails, and attendance line messages.
• Manage incoming parent emails (View email address on us.fitly.work) respond or forward to the appropriate department or individual. 
• Assist with school-wide communication (whether web or print). Assist with and send the weekly school-wide parent email.

Planning and Progress

• Assist with the school’s preparation and execution of the accreditation site visit.
• Meet with the operations director, as needed, to receive and give feedback, problem solve, and strategize to further advance the school's mission.

Culture 

• Understand and uphold, with complete clarity, Community Church’s & Virginia Academy’s mission, vision, and values.
• Set an example for the staff professionally and spiritually.
• Develop a positive, welcoming and caring climate in the school office.
• Inspire a Christian mindset, heart, and culture that will permeate our school office.

Professional Qualities and Leadership 

• Consistently exhibits high standards of professional conduct, diplomacy and collaboration.
• Arrive punctually to open the office and be prepared for each school day.
• Become familiar with the parent/student handbook to be able to answer questions and provide support in upholding policies and procedures. 

Stakeholder Support and Engagement 

• Greet all incoming students, families, and guests respectfully and professionally.
• Assist students and others with routine problems and refer non-routine items to a supervisor.
• Provide excellent customer service by promptly responding to emails and phone calls in a timely manner. 

Statutory Factors 

• Perform other duties as assigned by the Operations Director.

Core Values

T ime with God.

Motto : We run on the Holy Spirit.

E mpowering.

Motto : We build up! 

A ccountable.

Motto : Everyone’s coached.

M ission 1st.

Motto : We are missional and not positional. 

O ver-the-top.

Motto : We go above & beyond expectations.

R elational.

Motto : We are a family.

A uthentic.

Motto : We share our struggles.

N o matter what!

Motto : We take risks!

G rateful.

Motto : We get to do this!

E lectrifying.

Motto : We create the atmosphere.

Requirements

Education, Certificates, Licensing & Special Requirements:

Required

• Experience in a professional organization. 
• Provide proof of U.S. citizenship or legal residency by completing Federal Form I-9.
• Must pass a criminal record history check (SP-167).

Desired

• Bachelor’s degree
• Previous experience in a private/public school setting or higher learning institution.
• Have three (3) years of experience in a clerical or secretarial role.

Knowledge, Skills & Experience:

Required

• Have excellent integrity and demonstrate good moral character and initiative.
• Must be able to honor confidential information.
• Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administration, parents and the community.
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Proficiency in G- Suite (Gmail, Google Drive and Applications).
• Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, and an effective work ethic.
• Experience working with students and parents.
• Ability to perform required clerical work accurately and within established timelines.
• Ability to operate a variety of office machines.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position and should not be considered a contract of employment. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required . Management reserves the right to modify, add, or remove duties and to assign other duties as necessary