Accounting Operations Associate

Job Description

Job Description

Primary Function

The Accounting Operations Associate is primarily responsible for supporting the accounting department by performing a variety of financial tasks, including but not limited to, accounts receivable, accounts payable, processing invoices, managing Concur, maintaining financial records, bank/credit card coding, and reconciliation. The ideal candidate demonstrates strong technical accounting skills, attention to detail, and the ability to collaborate effectively across teams/departments and with customers/vendors in a supportive role.

Duties / Responsibilities

• Process customer invoicing, credit returns, RMAs, and drop shipments.
• Generate and distribute daily sales and monthly billing reports/statements.
• Perform rebilling as needed for customers or management.
• Review and process customer credit applications; maintain tax certificates and waivers.
• Monitor aged receivables, send past-due notices, and contact customers to collect payment.
• Process customer payments via check, credit card, ACH, and wire transfer.
• Evaluate and maintain customer account terms and conditions.
• Respond to customer and vendor inquiries regarding invoices and payments.
• Enter vendor bills into the accounting system and ensure accurate GL coding.
• Route invoices for approval, reconcile discrepancies, and maintain vendor files.
• Reconcile vendor statements with A/P records; prepare weekly disbursement reports.
• Initiate and record online/ACH bill payments; process and distribute A/P checks.
• Upload positive pay files to the bank site.
• Reconcile intercompany balances and credit card transactions.
• Assist with bank reconciliations and other financial reporting tasks.
• Provide backup support across AR and AP functions as needed.
• Perform other duties as assigned by management.

Skills & Qualifications

• Associate Degree in Accounting/Business or equivalent experience (preferred).
• 2-4 years of general accounting/bookkeeping experience, preferably in a manufacturing environment.
• Strong organizational skills and attention to detail.
• Effective time management and ability to meet deadlines.
• Excellent verbal and written communication skills with customers, vendors, and management.
• Intermediate level in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with SAGE 300 or GlobalShop (preferred).
• Ability to work independently and as part of a team.
• Quick adaptability to new systems, processes, and procedures.
• Positive and professional attitude.  

Physical Demands:

• Heavy computer usage anticipated (finger dexterity, visual acuity / computer monitors)
• Communicating on the company phone 60-80% of the workday
• Routine motions (standing, sitting, bending, lifting, etc.) expected
• Working in proximity to light manufacturing and warehousing operations, requiring compliance with normal safety and alertness protocols

Reasonable accommodations will be considered as needed to perform the essential functions.  

Work Environment:

The position will primarily be performed in an office work environment. However, SBG is a light manufacturing and distribution business. Therefore, other work environment characteristics (not intended to be an exhaustive list) an employee may encounter while performing the essential functions of this job include varied temperatures in open warehouse conditions, material movement and transportation equipment (e.g., forklifts, trucking), and manufacturing environments (noise, dust, odors, oil, and fumes).

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The duties listed above are intended only as illustrations of the various  types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

SBG provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws .