Admissions Representative

Position Overview More than perhaps any other factor, the degree to which a university attracts and retains qualified students determines the success or failure of that institution. The Enrollment Management division is a key player in this activity and has a profound effect on the institution’s success. Enrollment Management (EM) includes the following functional units: Office of Undergraduate Admissions, Graduate Enrollment Management, Financial Aid and Scholarships, Office of the University Registrar, Student Lifecycle Technology, Enrollment Marketing Communications, and Enrollment Management Services. The division is committed to developing a data-informed, forward-looking, comprehensive enrollment strategy that enables the institution to pursue strategic goals in an integrated and intentional manner. The Office of Admissions reports to the Vice Provost for Enrollment Management which includes the following functional units: Office of Undergraduate Admissions, Financial Aid and Scholarships, Student Lifecycle Technology, Office of the University Registrar, Enrollment Marketing and Communications, and Graduate Admissions. Enrollment Management is committed to fostering a welcoming and supportive work environment. A key member of the admissions team, the Wichita Regional Admissions Representative must have a passion for the University of Kansas, be highly-motivated, goal-oriented and have the ability to articulate the values and objectives of the University of Kansas to attract, recruit, admit and enroll a high quality student population to meet the enrollment goals of KU. The admissions team is highly trained in university information and recruitment tactics to provide the highest level of service and understanding of students from various backgrounds, interests and experiences. The Admissions Representative position is a combination of people facing responsibilities as well as effectively managing administrative tasks. This position reports to the Assistant Director of Freshmen Recruitment who seeks to expand a cohesive, collaborative, and productive team. Duties include communicating daily and building relationships both in person and virtually with prospective students and families and school counselors, managing correspondence, coordinating on- and off-campus recruitment responsibilities, and organizing a travel schedule. Admissions representatives are responsible for interpreting data to tailor outreach efforts to students in assigned territories to elevate KU’s market position and profile. Extensive travel may be required within the representative’s recruitment territories. Some evening and weekend work is required. The University of Kansas offers generous time off, retirement matching, medical/dental/vision coverage, wellness incentives, and tuition reimbursement. This is a remote position that requires occasional on-campus recruiting. Applicants must be located in the Wichita area or be willing to relocate prior to the start date. Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically, we cannot currently offer employment to candidates residing in the following states: California, Delaware, Idaho & Minnesota. We appreciate your understanding and invite interested individuals from eligible states to apply. Recruitment and Territory Management (75%) Utilizes in-person and digital strategies to recruit prospective students in a defined territory, meeting and exceeding goals when opportunities exist. Analyzes data and past productivity to devise, implement, and assess recruitment plans and strategies in the assigned territory, including visiting high schools, attending college fairs, area receptions, and events. Uses institutional recruitment philosophy to communicate KU academic programs, processes, and services to a wide range of prospective students and families. Advise students and families of admission and scholarship requirements and/or transfer guidelines. Manages multiple communication channels and provides timely responses with prospective students and families, i.e., manages personal Outlook email account for office-based communication in coordination with a separate platform system to communicate with students and families, answer inbound calls, make outbound calls, create, and respond to text messages via the CRM. Manage Outlook calendar to maximize efficiency in travel, meetings, expense reports, and other business operations. Provides reports of recruitment efforts and territory application progress to recruitment leadership. Manages an assigned recruitment budget. Other duties as assigned. Recruitment Programming and Participation (15%) Provides in-person and virtual presentations in a central public speaking role to small and large groups of prospective students, families, and high school counselors; communicates KU’s competitive advantage within primary residential market & other assigned out-of-state territories. Participates in territory-specific event programming (i.e. college fairs and information nights) designed to develop a student pipeline of the necessary size and shape to achieve University enrollment goals. Assists in planning and execution of off-campus Office of Admissions special events and programs for prospective students, families and high school counselors, coordinating and hosting with university students, staff, and alumni. Assists in some on-campus event planning and execution. Serves in an on-call capacity to assist in managing general admissions email and phone inquiries. Plans and executes individual meetings with prospective students and families virtually and in person within residential & assigned territories. Participates and assists in planning regional admissions organization events and programs for prospective students, families and high school counselors/education consultants, expanding KU presence and elevating KU’s market position. Strategic Planning, Reporting and Training (10%) Consults with the Assistant Director of Freshmen Recruitment and the Senior Associate Director of Freshmen Recruitment regarding recruitment strategies on topics including, but not limited to, pipeline development, programming, recruitment strategies, messaging, and presentations. Participates in and occasionally leads on-campus training and events. Travel to the Lawrence campus for events and training, when necessary. Assumes other responsibilities assigned by the Assistant Directors, Associate Directors, or Director. Position Requirements Valid/current driver’s license or ability to obtain one at the time of appointment. A residential office based in the primary market of the assigned recruitment territory is required. (The Wichita metro area is the primary market for this position.) The ability to travel by automobile or plane to any city or region assigned. Overnight travel and some evening and weekend work are occasionally required. Required Qualifications Bachelor’s degree. Strong written communication skills as evidenced by application materials. Experience in presentation (evidenced by coursework, extra-curricular activities, or professional presentations). One year (or more) of professional experience. Two years of graduate assistantship/internship work is considered equal to one year of professional experience, as evidenced in application materials. Preferred Qualifications Familiarity with Wichita area markets and state of Kansas, as evidenced by application materials. A graduate of the University of Kansas, as evidenced by application materials. Experience at the University of Kansas, Office of Admissions or related office, as evidenced by application materials. Experience in academic programs and support services at the University of Kansas, as evidenced by application materials. Ability to work with a wide range of student populations, including transfer, high-ability, low-income, first-generation, geographic regions, ethnic groups, middle school, high school, and non-traditional students, as evidenced in application materials. Experience with strategic student recruitment from inquiry through application including ability to build qualified inquiry pool, as evidenced in application materials. Experience working in a data-oriented and results-driven admission or industry office, as evidenced in application materials. Professional experience in admissions, related higher education area, public relations, marketing, or advertising, as evidenced in application materials. Ability to effectively organize time and tasks, as evidenced in application materials. Experience working in teams in a fast-paced environment and for the University of Kansas, as evidenced in application materials. This position requires a formal degree in the cited discipline area(s) to ensure that candidates have advanced knowledge, analytical skills and professional competencies necessary to perform the duties of the position. The level of degree is commonly recognized as the standard qualification for similar roles in the public and private sector, ensuring that the university remains competitive with industry-aligned practices, enhances collaboration with external partners, and supports the delivery of services and programs that meet professional and market-driven expectations. #J-18808-Ljbffr