Office Administrator-Part Time

Office Administrator

Part-Time Position Weekdays 9am-2pm

Responsible for handling the fundamental aspects including bank reconciliation, payroll, HR, accounts payable, financial reports, food/labor cost.

Must be detail oriented, have exceptional organizational skills and use Excel, Word, and QuickBooks. Looking for someone who is friendly, a self-starter, a team player, can work well under pressure, has a great attitude and goes the extra mile to get the job done. Must have 2 year experience with similar office and accounting duties. The Office Administrator will carry out administrative tasks to ensure the office runs smoothly on a daily basis. This includes doing basic bookkeeping and administrative, IT-related, and financial activities.

Primary responsibilities

• Accounts payable bill payment
• On boarding new employees
• Payroll and time and attendance
• POS interface
• Code payables for accounts payable and input
• Manage credit card receipts and input
• Make bank deposits and receipts of money
• General office duties responsibilities
• Provide inventory support, including maintaining office materials and supplies.
• Receive requests for materials and equipment and prepare purchase orders accordingly.
• Transmit purchase orders directly to vendors for purchases.
• Generate 1099's.
• Prepare appropriate schedules and reports as requested by CFO.

Knowledge and skills requirements

A bookkeeper office administrator must be proficient in the use of computers and related software such as MS Word, MS Excel, and QuickBooks. They must be extremely organized, detail-oriented, efficient, and highly analytical, with strong written and verbal communication skills. Knowledge in billing, human resource systems, and bookkeeping principles are also necessary.