Lease Admin Analyst - $28/hr w2

Lease Admin Analyst

Santa Clara, CA - Onsite Tues-Thurs Assignment Duration: 6/1/26-9/30/26 Potential to convert to FTE

Hours: 9-6 Interview Process: Virtual

As a reminder the manager is looking for someone with commercial real estate experience. An ideal candidate would be someone in property management or assistant lease asset roles that have this experience- "lease administration support, invoice review, reconciliation, PO, AP coordination, contract review, vendor invoice research and resolution."

Overview of Work Environment/Client Nuances: Global portfolio for data center Team Overview: Team is global

Must Have Skills:

• Leasing asset management (this background would be ideal) extension
• Looking for someone who is experienced revising portfolios and invoices. Small to medium. This is a global portfolio for data centers
• Experienced who has worked in real estate( commercial real estate_ experience reviewing invoices, Pos, reviewing contracts. Be able to approve or move forward.
• Reviewing an invoice for rent, need to be knowledgeable.
• Someone who has experience in this space, AP/PO, Lease administration
• Someone who has worked in an apartment leasing office would likely not be a good fit

Nice to have skills:

• Commercial real estate experience
• Experience in data center space
• Proficient with spreadsheets, intermediate to advanced, create formulas, run reports, manage extensive, detailed spreadsheet- Google Suites
• Needs to be a self-starter

Years of Experience:

• Minimum of 5 years' experience

Education

• Preferred bachelors degree but HM is open

Software skills: Google Suites Reporting Tools (Please highlight experience) - Looker Studio - Power BI would be comparable Salesforce experience

As a Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms. Under limited supervision, upholds the integrity of a real estate portfolio data for large, complex global portfolio of clients. Assist asset manager(s) in reviewing invoices and contractual terms. Financial Administration & Support: - Purchase Order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs and ensuring funds are appropriately allocated - Account Payable Oversight: service as primary point of contract for AP related inquires; validate invoices meet contractual terms; resolve or escalate billing discrepancies to the Asset Manager. Monitor and report on invoices to ensure billings align with vendor obligations and agreed upon financial terms. Compliance & Certificate Management: - Industry certifications: proactively collect, track and maintain all required industry certificates from the leased service providers to ensure portfolio wide compliance. - Ensure service providers adhere to mandatory regulatory and internal operational standards. Contractual & Operational Support: - Ad hoc contract review: provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements. - Deliver reporting to the lease asset management team and leads reading vendor compliance and status