Administrative Aide

Applications to be submitted by September 08, 2026Compensation Grade:P13Compensation Details:Minimum: $52,979.00 - Maximum: $52,979.00 AnnuallyPositions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).Department(OPH) CCH - Division of EpidemiologyJob Description:ResponsibilitiesHealth Research, Inc. is seeking an Administrative Aide to provide a full range of administrative support within this fast-paced, dynamic Division. The Administrative Aide will support management and staff within Division Office and interact daily with staff from the Division's Bureaus and Statistical Unit, other program areas within the Center for Community Health, Department Executive Staff, OPH and other internal and external health partners regarding communicable disease surveillance, outbreak control, response and prevention issues, and public health emergencies that impact the health and safety of NYS residents.Duties will include: assisting with coordinating and maintaining complex schedules with competing priorities; schedule meetings and conferences and arrange for appropriate space or webinars; make travel arrangements and prepare travel expense reports; assist with routing and tracking of numerous assignments, documents and emails that come through Division office; and, answer and triage calls. The incumbent will also review and handle incoming Executive Deputy Commissioner Clearance (EDCC) correspondence by gathering information to coordinate responses from a variety of sources; maintain required information in office tracking systems; resolve routine, administrative day-to-day problems that impact office operations; maintain electronic and paper filing systems; assist with maintaining and improving office procedures to support efficient operations; compile and prepare a variety ofreports and other documents as needed.Minimum QualificationsBachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.Preferred Qualifications * At least one year experience using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and specifically Outlook. * At least one year of experience answering multi-line telephones for multiple staff. * At least one year of experience managing calendars and scheduling meetings. * At least one year of experience performing data-entry. * At least one year experience arranging large meetings, travel, purchasing. * Experience independently managing administrative projects, and an ability to effectively multi-task and prioritize a high-volume workload. * Experience handling confidential and sensitive materials.Conditions of EmploymentGrant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.HRI participates in the E-Verify Program. Health Research, Inc.Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through in