Procurement Specialist

Job Description

Job Description

We are looking for a Procurement Specialist to support purchasing operations for a non-profit organization in Austin, Texas. This is a Contract position focused on reviewing procurement documentation, coordinating with vendors, and helping maintain accurate purchasing records. The role is well suited for someone who can balance detail-oriented transaction work with sound judgment around compliance, pricing, and supplier relationships.

Responsibilities:
• Identify and assess suppliers to support purchasing needs, including gathering information on pricing, capabilities, and terms.
• Prepare, review, and enter purchase orders and related procurement records in Costpoint with a high level of accuracy.
• Examine subcontractor timesheets, vendor quotes, invoices, and supporting documents to confirm completeness and alignment with purchasing requirements.
• Partner with vendors to address billing questions, clarify payment terms, and maintain productive working relationships.
• Investigate invoice variances, resolve discrepancies, and help implement measures that reduce repeat issues.
• Apply procurement policies and relevant legal or regulatory standards to daily purchasing activities and documentation.
• Provide backup support for senior purchasing staff when needed to help maintain continuity of operations.• Bachelor’s degree in business, public administration, or a related field; equivalent additional procurement experience may be considered in place of formal education on a year-for-year basis.
• At least 2 years of experience purchasing goods and services in a business setting.
• Working knowledge of procurement practices, purchase order processing, and buying procedures.
• Ability to support contract negotiations and manage vendor interactions effectively.
• Certified Purchasing certification, or the ability to obtain it within 12 months of start date.
• Experience in a government contracting environment is preferred.
• Familiarity with Deltek Costpoint is preferred.
• This position requires a credit check.