Executive Assistant

Job Description

Job Description

Executive Assistant

Salary: $80,000–$85,000 per year

We are seeking an organized, detail-oriented Executive Assistant to provide administrative support to the executive team and help oversee IT department operations. This role requires strong communication, organizational, and project coordination skills, along with the ability to manage multiple priorities and work with different departments.

Key Responsibilities

Executive Team Support

• Provide administrative support to the executive team, including drafting correspondence and preparing reports.
• Manage calendars, coordinate meetings, and confirm attendance.
• Coordinate company events, including facility rentals, catering, and IT arrangements.
• Arrange executive travel and accommodations.
• Prepare and distribute reports to production and administrative teams.
• Develop and document written procedures for various tasks.
• Provide support and training to office and field staff as requested.
• Assist with special projects assigned by executives.

IT Department Management

• Coordinate IT department operations
• Manage special projects, including software rollouts and implementation.
• Communicate IT-related information to employees as needed.
• Work with the IT team to help resolve support tickets and ensure issues are addressed promptly.
• Oversee company cell phone accounts through Verizon.
• Monitor software licenses for Bluebeam, Smartsheet, Dropbox, RingCentral, and Adobe.
• Maintain adequate inventory of IT equipment to prevent delays when new devices are needed.
• Assist with onboarding new employees, including laptop setup and training on IT equipment.
• Maintain accurate IT inventory records in coordination with the IT team.
• Collaborate with IT Department to ensure successful implementation of IT processes.

Ideal Candidate

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and priorities.
• Strong attention to detail and problem-solving skills.
• Comfortable coordinating with executives, employees, and IT teams.
• Proficient with administrative software and common business technology.

Annual Salary: $80,000–$85,000, depending on experience.