Legal Administrative Assistant

Join a law firm that stands up to powerful institutions and fights for individuals and families who’ve been harmed. Your work will matter here. About Us Our law firm represents individuals and families who have been harmed by powerful institutions through negligence, medical malpractice, and other wrongful acts. We are dedicated to helping those who have suffered serious injuries or losses, and we have built a strong reputation for delivering unparalleled legal representation. Our team is committed to providing compassionate, responsive client service while fighting tirelessly to secure justice for those we serve. Our Ideal Candidate Our ideal candidate is a professionally mature, optimistic team player who takes initiative, exercises sound judgment, and thrives in a fast‑moving litigation environment. This role requires someone who can effectively support attorneys across both administrative and litigation matters, including cases involving government entities and multiple jurisdictions. We value strong organizational skills, professionalism, discretion, dependability, and an interest in building a long‑term career in the legal field. Job Purpose To provide administrative and technical support to attorneys and the team at all stages of litigation, including investigation, filings, records requests, discovery, and deposition and trial preparation, across matters involving multiple jurisdictions and varying procedural requirements. Job Description Correspondence: Manages incoming calls, emails, and mail with professionalism and discretion; processes expense reports, AMEX reconciliations, travel coordination, and invoices. Calendar: Records relevant dates; anticipates and calculates deadlines across multiple matters; schedules case events, including depositions; plans basic travel for attorneys, clients, and witnesses. Court Filings: Drafts routine motions and forms; gathers evidence and prepares exhibits; verifies citations and proofreads; finalizes and files documents in accordance with applicable court rules. Multi‑Jurisdiction Coordination: Supports matters involving multiple jurisdictions by coordinating filings, deadlines, and communications with attorneys, local counsel, and external consultants. Depositions and Trial: Drafts subpoenas; coordinates with attorneys, opposing counsel, court personnel, and other necessary parties; prepares exhibits; oversees required equipment and technology. Discovery and File Management: Utilizes cloud‑based and physical filing systems effectively; requests records; organizes, documents, and maintains evidence across active matters. Research: Conducts research using the internet, social media, virtual databases, government agency resources, and legal research platforms, including local, state, and federal rules of procedure and public records databases. Medical Records: Coordinates with the paralegal to locate, request, and organize medical records on open files, communicating directly with medical providers, hospitals, and insurance carriers to obtain complete records. Teamwork: Follows up on delegated tasks and assignments; appropriately escalates issues to attorneys or paralegals; collaborates with colleagues to ensure continuity and efficiency across the litigation pipeline. Qualifications 2+ years of relevant law firm experience preferred Demonstrated ability to manage multiple matters and competing deadlines with minimal supervision Strong professional judgment, organizational skills, and attention to detail Clear, polished written and verbal communication skills, including experience interacting with attorneys, external parties and clients Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams); Adobe Acrobat; Zoom Experience with, or the ability to quickly learn, case management software (Filevine) and legal research tools (Westlaw, etc.) Why Join Us? Comprehensive benefits package, including health, dental and vision insurance 401(k) with employer contribution Opportunities for professional growth and development Collaborative and supportive work environment #J-18808-Ljbffr