PHX Fuel Facilities Accounting Manager

Fuel Facilities Accounting Manager

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple "To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience." We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary: Reporting to the Fuel Facilities General Manager; the Fuel Facilities Accounting Manager will work directly with the Fuel Facilities management team and will lead the Fuel Facilities Accounting/Administrators group. In this role, the Accounting Manager will be responsible for efficiently and accurately completing all Consortium Fuel Inventory and Accounting tasks, including but limited to, budget management and month-end close. It is imperative for the Accounting Manager to have strong ethical values and exceptional leadership skills to succeed in this role. The expected pay rate is $80,000 - $95,000/yr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

Your activities:

• Obtain and maintain a thorough understanding of the business operations and the financial systems.
• Prepare the annual Arizona Fueling Facilities budget book and present the financial budget to consortium members and Swissport Management.
• Prepare and track actual to budget variance analyses as it relates to the AFFC M&O.
• Track AFFC expenses as it relates to special projects.
• Prepare monthly billing statements and verify/submit accounts payable invoices for timely monthly processing.
• Review vendor invoice account coding before posting to ensure proper allocation of expenses
• Prepare monthly journal entries and journal reclassification when needed.
• Prepare accrual journal
• Perform weekly AR AP ageing review to ensure accounts are current.
• Assist in special projects and/or other areas assigned by management.
• Overlook payroll processing and prepare annual increases.
• Verify and process expense reports.
• Submit all financial information and reports as required by the Controller, General Manager, Auditors, Airline Members within the agreed time frame and format.
• Ensure that all billing/collection/accounts payable inquiries and/or disputes are answered and resolved.
• Ensure that all consortium agreements and contracts are filed and maintained for record keeping.
• Ensure that administrative and control procedures are followed and maintained.
• Maintain and oversee daily Fuel Accounting according to established A4A Spec 123 Procedures for Accounting of Jet Fuel Inventory.
• Maintain required Fuel inventories for all Airlines to assure fuel facility capacity is utilized per policies and procedures, including nominations to assure future inventory.
• Interface with airlines management personnel to implement and/or clarify fuel inventory requirements.
• Prepare weekly and monthly Fuel Inventory Reports and distribute them to Fuel Facility Managers and consortium members.
• Perform periodic audits to assure accuracy of fuel accounting procedures.
• Audit physical Inventory and provide a valid explanation for fuel variance that is out of tolerance as instructed in the A4A Spec 123.
• Establish meetings with management to inform of issues, concerns and/or opportunities as they relate to Accounting of Jet Fuel Inventory.
• Make recommendations regarding report format, processes, and procedures.

Your profile:

• BA/BS in Accounting, Business Administration, or related field.
• Minimum 3 years working in accounting, inventory, or other accounting roles that include monthly close activities.
• Active listening, presentation and conflict resolution skills.
• Exceptional interpersonal skills, communication skills and an ethical mindset.
• Exceptionally detail oriented.
• Capable of delegating tasks effectively.
• Strong leadership skills with an emphasis on problem solving & decision making.

What we offer:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.