Legal Assistant - Defense Litigation

Legal Assistant/Legal Secretary

Strong litigation background (civil works, would love labor & employment) Open to hybrid legal sec/paralegal candidates Hybrid – Open to hybrid after 30 days (2 WFH days) Parking – Paid

Responsibilities:

• Handles office correspondence and administrative tasks such as answering phone calls; communicating with clients, court clerks, and outside vendors; responding to emails, and routinely reviewing and following up on client deadlines and calendar appointments
• Assists attorneys in all phases of the litigation discovery process; helping attorneys prepare for hearings, arbitrations, and trials. Performs bates numbering and redacting, and e-files documents with various state and federal courts
• Processes monthly expense reports, and upon request, accurately enters, reviews, and revises timekeeper time entries
• Accurately formats and proofreads legal documents for grammatical, typographical, or spelling errors, and completeness prior to distribution or filing
• Maintains and organizes physical and electronic files
• Exhibits good judgment and organizational skills to receive, record, and disseminate all information on behalf of clients and assigned attorneys
• Coordinates meeting arrangements (i.e., arbitrations, depositions, mediations, etc.)
• Oversees the conflict check and client intake process for new matters
• Completes assigned tasks as expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.

Qualifications:

• Applicants must be able to type at least 65 WPM
• A high school diploma or equivalent is required; an associate or bachelor's degree is a plus
• Minimum three+ years of solid DEFENSE litigation experience
• Intermediate to advance skills in the use of MS Office (Word, Excel, PowerPoint, and Outlook), time entry and e-Filing, and knowledge of an electronic document management system is preferred
• Excellent interpersonal/communication skills, and strong writing/grammar skills
• Ability to work effectively under pressure and meet deadlines with quick turnaround times
• Maintains a positive, "can-do" attitude when dealing with clients, co-workers, and attorneys
• Proven organizational skills, high dependability, initiative, flexibility, resiliency, and a pleasant disposition are essential attributes for this position.

HOUGW34