Patent Paralegal (non- US patent filings)

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Practice Area: Intellectual Property – International Patent Prosecution
Employment Type: Full-Time | Non-Exempt
Work Arrangement: Hybrid (On-Site/Remote)
Experience Required: 3+ Years

Position Overview

An established intellectual property law firm is seeking an experienced, detail-oriented, and proactive Patent Paralegal with at least 3 years of experience handling international (non-U.S.) patent filings to join its patent practice.

The ideal candidate will have significant experience in foreign patent prosecution, including managing international patent portfolios, coordinating filings across multiple jurisdictions, monitoring foreign prosecution deadlines, and communicating with clients and foreign associates.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting attorneys and other patent professionals.

Key Responsibilities

• Coordinate and manage international patent filings and prosecution across multiple jurisdictions.

• Monitor foreign patent prosecution deadlines and ensure timely responses and filings.

• Review foreign patent dockets, follow up with attorneys and clients, and coordinate with docketing personnel to close completed actions.

• Communicate with clients regarding critical foreign deadlines, prosecution developments, and portfolio updates.

• Correspond with foreign associates and agents regarding national phase filings and all aspects of foreign patent prosecution.

• Manage foreign filing formalities, including obtaining executed documents from clients and inventors, ordering certified documents from the USPTO, coordinating document legalization, and forwarding materials to foreign agents.

• Coordinate and manage global transfers of intellectual property assets.

• Assist with international patent portfolio management, reporting, and related administrative responsibilities.

• Support multiple patent attorneys and paralegals in managing prosecution matters.

• Follow established practice procedures, maintain accurate records, and proactively seek clarification when necessary.

• Assist with domestic patent prosecution matters as needed and demonstrate a willingness to expand knowledge of U.S. patent procedures.

• Work independently and collaboratively to ensure accurate and timely completion of assignments.

Qualifications & Requirements

• Minimum 3 years of experience handling international (non-U.S.) patent filings and prosecution required.

• College degree required; bachelor's degree and/or paralegal certificate.

• Significant experience managing foreign patent portfolios, international filing procedures, and prosecution deadlines.

• Working knowledge of international patent prosecution databases, websites, and filing procedures.

• Experience coordinating with foreign associates and managing national phase filings.

• Strong organizational skills and the ability to prioritize multiple assignments and deadlines.

• Excellent attention to detail and accuracy in preparing documents and managing patent prosecution matters.

• Strong written and verbal communication skills, including proper grammar and professional client correspondence.

• Ability to work independently while collaborating effectively with attorneys and other paralegals.

• Proficiency in Microsoft Office Suite, including Excel.

• Experience with patent docketing software; PATTSY experience preferred.

Work Environment

This is a full-time, hybrid position offering a combination of in-office and remote work.

The successful candidate will join an established intellectual property practice, working closely with patent attorneys, paralegals, and international associates on sophisticated global patent portfolios.