Biospecimen Coordinator

Job Description

Job Description

Job Title: Biospecimen Coordinator Job Description

The Biospecimen Coordinator plays a key role in supporting laboratory operations by receiving, verifying, processing, and tracking a wide range of human biological specimens. This position focuses on accurate data entry, meticulous documentation, and strict adherence to project protocols to ensure high-quality, timely results for clinical and research activities. The role requires strong attention to detail, comfort working with biological materials, and the ability to collaborate effectively within a laboratory team.

• Receive and sort all incoming specimens, ensuring accurate and timely intake into the laboratory.
• Open packages and verify that information on requisition forms matches the information on collection containers.
• Capture and enter specimen information accurately into laboratory information management systems (LIMS and Bioinventory) and other computer databases.
• Enter and track data across multiple laboratory information management systems while maintaining data integrity and completeness.
• Maintain and update documentation within electronic master files, including uploading and completing documents and using document exchange portals with thorough completeness checks.
• Keep current with multiple project protocols and requirements and apply them consistently to specimen handling and processing.
• Examine specimens for adequacy and suitability for processing according to established criteria.
• Label specimen samples correctly and measure volumes to ensure accurate downstream processing.
• Meet key production metrics and quality measures so that samples are processed and handed off for timely and accurate results based on project needs.
• Take clear, accurate photographs of data on the outside of specimen containers for quality control purposes.
• Pack and ship specimens to designated facilities following proper shipping, handling, and documentation procedures.
• Properly store specimen samples under appropriate conditions when required to maintain sample integrity.
• Assist clients and project managers with inquiries related to specimen requirements, processing, and test turnaround times.
• Identify and document situations that may adversely impact sample integrity and promptly notify management and project managers.
• Handle and dispose of medical and chemical waste in accordance with safety guidelines and regulatory requirements.
• Sort, organize, and prepare all paperwork for scanning and electronic record keeping.
• Respond to the loading dock door for incoming shipments and couriers and ensure proper receipt and routing of materials.
• Perform administrative duties including filing paperwork, answering phones, and supporting general laboratory office functions.
• Sanitize workstations and maintain a clean, orderly, and safe work area.
• Work collaboratively with all members of the team and demonstrate respect and professionalism toward colleagues.
• Comply with all applicable laws, regulations, standard operating procedures, and company policies.
• Work with incoming samples such as saliva, DNA, blood, stool, urine, and other human biological materials.

• Bachelor’s degree in the sciences, with Biology preferred.
• Strong data entry skills and proficient typing abilities (no formal typing test required).
• High level of attention to detail and accuracy in data entry and documentation.
• Comfort working with specimen preparation, specimen receiving, and specimen handling processes.
• Ability to handle human biological specimens, including blood, urine, tissue, saliva, DNA, stool, and similar materials.
• Outstanding written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks and projects.
• Ability to perform work with a high level of accuracy and consistency.
• Ability to lift up to 40 lbs, work in protective equipment, and sit or stand for extended periods.
• Ability to work both independently and collaboratively within a team environment.
• High level of attention to detail combined with effective problem-solving skills.
• Ability to work overtime when needed to meet project timelines.

• Previous experience in a clinical laboratory or related work environment.
• Clinical trial experience is preferred.
• Science background or knowledge, particularly in biology or related disciplines.
• Experience with specimen collection, specimen processing, specimen handling, specimen pickup, labeling, and inventory control.
• Familiarity with laboratory workflows such as biobanking, bioprocessing, and analytics.
• Experience with inventory management and sample tracking systems.
• Comfort working with and following standard operating procedures (SOPs).
• Proficiency with MS Office applications and Microsoft Teams.
• Experience working in a high-throughput testing or research facility is a plus.
• Interest in contributing to public health initiatives and large-scale testing efforts.

This is a full-time, on-site role in a laboratory setting with a shift schedule of Monday through Friday, 8:30 a.m. to 5:00 p.m. The environment focuses on biobanking, bioprocessing, and analytics, and involves handling incoming samples such as saliva, DNA, blood, stool, urine, and other human biological materials. Team members work with laboratory information management systems (LIMS and Bioinventory), standard office software such as MS Office and Teams, and electronic documentation and scanning tools. The role requires wearing appropriate protective equipment when handling specimens and waste, and spending extended periods sitting or standing while performing data entry and specimen processing tasks. Workstations and shared areas are regularly sanitized to maintain a clean and safe facility. The organization operates as a high-volume testing facility, including work that supports large-scale health initiatives, offering a collaborative culture where staff contribute directly to important clinical and research efforts.

This is a Contract position based out of Piscataway, NJ.

The pay range for this position is $22.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Piscataway,NJ.

This position is anticipated to close on Aug 14, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.