Litigation Legal Assistant

Job Description

Job Description

Employment Type: Full-Time, Non-Exempt (Hourly / Overtime Eligible)

Locations Available: Pittsburgh/King of Prussia, PA

Work Model: On-site for initial 6-month training/onboarding ; transitions to Hybrid (2 Days Remote / 3 Days On-Site) thereafter

About the Opportunity

Our client, a premier, highly collaborative civil litigation law firm, is actively seeking an experienced Litigation Legal Assistant to anchor attorney practices across their growing offices.

Known for their friendly, team-first culture and collegial environment, the firm pairs paralegals and legal assistants directly with trial attorneys to handle critical operational workflows—from court docketing and electronic filing to preparing initial drafts of litigation documents and client discovery.

If you are a detail-obsessed litigation support professional looking for stability, excellent work-life balance, and top-tier benefits, this is an outstanding opportunity to grow your career.

What You’ll Do

• Master Docketing & Calendaring: Manage and maintain attorney calendars in Outlook, independently calculating and tracking statutory court deadlines, depositions, hearings, and motion cutoffs.
• Electronic Court Filing (eFiling): Prepare and submit court pleadings, motions, and trial documents through local, state, and federal electronic filing portals (CM/ECF and state systems).
• Litigation Drafting: Prepare initial first drafts of pleadings, discovery requests and responses (interrogatories, requests for production), subpoenas, and case opening/closing filings for attorney review.
• Research & Cite-Checking: Conduct straightforward legal research, case law searches, and citation verification utilizing Westlaw.
• Client Engagement & Matter Operations: Assemble client engagement materials, manage statistical case data for internal reporting, and assist the billing department with client invoicing workflows.
• Pre-Trial Coordination: Coordinate logistics for depositions, hearings, expert witnesses, and court reporters.

Position Qualifications

• Experience: Minimum of 5+ years of hands-on civil litigation support experience within a law firm or legal department.
• Procedural Mastery: Proven background managing attorney dockets, tracking court rules, and executing state and federal court e-filings.
• Drafting Background: Demonstrated experience preparing initial passes of written discovery, routine motions, and pleadings from templates.
• Technical Proficiency: Strong proficiency with MS Office (Word, Excel, Outlook); hands-on experience with Westlaw required.
• Exposure to case management and billing systems (such as Litify, Docrio, Chrome River, Filevine, or iManage) is a strong plus.
• Education: A Bachelor's degree is preferred, or an equivalent combination of legal education and relevant firm experience.

Schedule & Hours

• Standard 40-hour work week with flexible core scheduling bands (e.g., 7:30 AM – 4:30 PM, 8:00 AM – 5:00 PM, 8:30 AM – 5:30 PM, or 9:00 AM – 6:00 PM) with a 1-hour lunch.
• Overtime eligibility when case or trial demands require.
• Hybrid Structure: 5 days on-site for the first 6 months to ensure comprehensive training, mentorship, and integration with the trial teams; permanent 2-day remote hybrid schedule following successful completion of onboarding.

Outstanding Benefits Package

• 100% Employer-Paid Base Medical and Dental Insurance for the employee.
• Dependent Healthcare Subsidy: Up to $250/month contributed toward dependent coverage.
• MDLive Telehealth: Free virtual medical consultations with $0 co-pays.
• 401(k) Retirement Plan: Up to 4% Safe Harbor Firm Match (eligible after 30 days).
• Generous Paid Time Off: 20 Days of PTO annually (pro-rated first year) + Paid Firm Holidays.
• Monthly Stipends (Day 1): Up to $100/month Wellness Reimbursement + up to $125/month Cell Phone/Data Reimbursement .
• Additional Coverage: Short-Term Disability, Group Life, and AD&D insurance (2x salary up to $250,000).
• Modern Office Culture: Smart casual dress code in a collegial, supportive law office environment.