Portfolio Community Association Manager

$55k - $60k

HOA Talent

Position Overview

The Portfolio Community Association Manager (CAM) is responsible for the overall management, operations, and client satisfaction of a portfolio of community associations, including condominiums, HOAs, and townhome communities.

The CAM provides leadership, strategic guidance, and operational oversight to ensure each community is maintained in accordance with governing documents, Florida Statutes, and management contracts.

Key Responsibilities

Portfolio & Operational Management

Manage a portfolio of associations, ensuring consistent service delivery and operational excellence.
Conduct regular site inspections to identify maintenance needs, safety concerns, and compliance issues.
Develop and implement preventive maintenance and capital improvement plans.
Oversee vendor performance, negotiate contracts, and ensure timely completion of work within budget.
Manage construction, renovation, and improvement projects from planning through completion.

Board & Resident Relations

Serve as the primary liaison to Boards of Directors and homeowners.
Attend and facilitate Board, Annual, Budget, and committee meetings; prepare agendas, minutes, and board packages.
Provide guidance to Boards on governance, best practices, and Florida Statutes.
Respond to Board and homeowner inquiries promptly (within 24 hours when possible).
Enforce governing documents, rules, and regulations fairly and consistently.
Initiate communication with new residents and promote community engagement.

Financial Management

Develop draft annual budgets in collaboration with accounting teams and present to Boards.
Review monthly financial statements, general ledger, and variances for accuracy.
Prepare and present financial and management reports to the Board.
Approve invoices and ensure timely vendor payments.
Assist with audits, reserve studies, and insurance renewals.
Identify financial risks and recommend corrective actions.

Administrative & Reporting

Maintain accurate and organized records including contracts, insurance, compliance documentation, and governing documents.
Prepare weekly and monthly management reports detailing operations, projects, and violations.
Utilize management software to track work orders, violations, and communications.
Ensure all contractual obligations are met in accordance with management agreements.

Compliance & Risk Management

Ensure compliance with federal, state (Chapters 718 & 720), and local regulations.
Coordinate insurance claims, incident reporting, and risk mitigation efforts.
Advise Boards on legal and regulatory requirements and coordinate with legal counsel when necessary.
Implement and manage violation enforcement procedures.

Vendor & Project Management

Solicit bids, prepare RFPs, and present vendor recommendations to the Board.
Supervise vendors and contractors; ensure quality, timelines, and budget adherence.
Recommend vendor changes when performance does not meet expectations.

Staff & Team Leadership

Supervise, train, and evaluate assigned staff (assistants, maintenance, coordinators).
Ensure appropriate staffing levels and coverage across assigned communities.
Conduct performance reviews and provide ongoing coaching and development.
Foster a culture of accountability, professionalism, and customer service.

Requirements

Qualifications

Active Florida CAM License (required)
2+ years of community association or property management experience, including portfolio experience
Professional designations such as CMCA or AMS preferred, not required
Strong knowledge of Florida Statutes (Chapters 718 & 720) and governing documents
Proven experience with budgeting, with financial reporting preferred
Proficiency in Microsoft Office and property management software (e.g., CINC, Vantaca, Yardi, AppFolio)
Eligible to work in the United States

Working Conditions & Physical Requirements

Combination of office work and on-site property inspections
Ability to walk properties, climb stairs, and lift up to 25-50 lbs as needed
Availability for occasional evening Board meetings and emergency response
Ability to work in varying weather conditions (heat, rain, cold, etc.)

Benefits

$55,000 - $60,000
Comprehensive benefits package including Medical, Dental, Vision, and Life Insurance.
Generous leave policies including Paid Sick/Personal Days, Vacation, and Holidays.
Flexible scheduling options.
Opportunities for professional development.

Apply

Vacancy posted 15 hours ago

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