HR Assistant

HR AssistantDoyon, Limited's mission is to continually enhance our position as a financially strong Native corporation to promote the economic and social well-being of our 20,000+ shareholders. We provide exceptional career opportunities for individuals who value professionalism, collaboration, and a commitment to excellence. We understand the importance of treating our employees well and the impact motivated employees have in helping us succeed in our vision to be the leader in all we do.Doyon, Limited offers a highly competitive benefits package that make up a significant portion of an employee's total compensation. Depending Full time regular status employees are eligible to participate in the following benefits (these details are for information purposes and are subject to any policy or plan changes):Paid Time Off (PTO)Paid HolidaysMedical InsuranceDental & Vision InsuranceFlexible Spending Accounts (FSA) & Health Savings Accounts (HAS)Life insuranceShort and Long-Term Disability401(k) Plan & Employer MatchProfit sharingEmployee Assistance ProgramTuition AssistanceUnder the supervision of the HR Generalist, the HR Assistant provides administrative support across core Human Resources functions for the Doyon, Limited Consortium. Key responsibilities include assisting with recruitment and onboarding processes, maintaining accurate personnel and DOT compliance records, supporting employee changes and HR documentation, responding to employee and applicant inquiries, and performing general administrative and clerical duties to ensure efficient HR operations.This is an on-site position based in Fairbanks, AK.Essential Functions:Greet visitors and direct them to appropriate contactsManage incoming calls and direct inquiriesAssist applicants with the online application process and resume creationSchedule and process pre-employment drug testingAssist with posting job openings on iCIMS, our applicant tracking systemCoordinate interviews and communicate with candidates and the interview committeeAssist with new employee onboardingAssist in processing employee changes (i.e., promotions, transfers, and terminations)Explain company personnel policies, benefits, and procedures to employees and applicantsProvide administrative support for the performance management process by completing data entry, updating records, and maintaining information in the performance management system.Assist with maintaining personnel records, including medical and benefits documents, in compliance with applicable lawsAssist with maintaining DOT files and ensure compliance with rules and regulationsProcess, verify, and maintain documentation related to personnel records and activitiesMonitor employee training progress and perform data entry and record updates in Brainier LMS.Respond to general employee and applicant inquiries, directing them to appropriate resourcesPerform clerical duties such as filing, copying, collating, faxing, etc.Create new hire folders and review new hire paperwork for completenessProvide administrative assistance to HR Generalist, Manager, and other team membersAddress employee inquiries and provide information for personnel actions, unemployment claims, work history, and employment verificationsAct as backup for the HR Generalist as assignedEngage with shareholder candidates as the first point of contact for the department; establish rapport and refer shareholders to the Outreach Manager and/or subsidiary HR as needed.Perform other assigned duties.Doyon Limited Core Competencies:Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.Corporate Values - Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients.Safety and Security – Promotes a safe work environment for co-workers and customers.Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.Job Specific Competencies:Adaptability - Adapts to changing conditions and work assignments, sets priorities, and manages multiple assignments, and tasks.Administrative Skills - Performs a variety of responsible and confidential office, clerical, and professional administrative duties.Attention to Detail - Ensures one's own and other's work and information are complete and accurate.Communication Skills- Listens, writes, speaks effectively, and positively relates and interacts with co-workers and others.Dependability- Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale.Independence- Works with minimal supervision.Time Management - Manages time effectively when accomplishing tasks, projects, and goals.Willingness to Learn - Willing to learn new skills or techniques to meet the demanding changes of job duties and responsibilities.This position has no supervisory responsibilities.Required Qualifications:High School Diploma or equivalent experienceOne (1) year of administrative experience in an office settingOne (1) year of human resource experience (or, an additional year of administrative experience in place of HR)One (1) year of experience with MS Office Suite (Word, Excel, Outlook)Preferred Qualifications:Experience with HR database software or Human Resources Information SystemsAssociate's degree in a related area or office assistant certificationOne (1) year of customer service experienceWorking Environment: The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities.Physical Demands: The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].Reasonable Accommodation: It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.Preference Statement: Doyon grants an employment preference first to qualified Doyon shareholders and second to qualified shareholders of other ANCSA Native corporations that grant a similar preference in all phases of employment and training, which include but are not limited to hiring, promotion, layoff, transfer, and training.