Administrative Assistant

The Administrative Assistant provides responsive, high-quality support to a team of executives. This role coordinates schedules, meetings, communications, documents, presentations, and follow-up across multiple leaders and priorities. The ideal candidate is proactive, polished, and comfortable shifting between detailed administrative work and broader team support in a fast-paced, confidential environment. KEY RESPONSIBILITIES Executive team support: Provide day-to-day administrative support to multiple executives, helping organize priorities, manage commitments, and maintain timely follow-through. Calendar and meeting coordination: Schedule and coordinate meetings, manage changing calendars, prepare agendas and materials, and arrange travel or other logistics as needed. Documents and correspondence: Draft, edit, format, proofread, and finalize correspondence, reports, memos, agendas, and other business documents with a high degree of accuracy. Presentations: Create and refine professional presentations for executive, employee, Board, and external audiences using direction and source materials provided by leaders. Meeting and follow-up support: Attend meetings as requested; capture decisions, notes, and action items; organize next steps; and help ensure commitments are completed. Board support: Assist with Board meeting materials, communications, logistics, and records while maintaining strict confidentiality and professionalism. Information coordination: Gather input from internal partners, organize information, maintain trackers, and prepare materials needed for decisions and business priorities. Administrative operations: Process expense reports, maintain files and records, coordinate correspondence, and support other recurring administrative processes. Professional communication: Serve as a responsive point of contact for employees, customers, directors, and external partners; handle calls and messages with confidence and sound judgment. Shared team needs: Provide flexible administrative and project support across the executive team and other areas of the Bank as priorities evolve. QUALIFICATIONS Three or more years of progressively responsible administrative support experience preferred; experience supporting multiple leaders, senior executives, or a Board is strongly preferred. Associate's or bachelor's degree preferred; an equivalent combination of education and relevant experience will be considered. Strong proficiency in Microsoft Word, PowerPoint, and Outlook, with working knowledge of Excel for basic spreadsheets, trackers, and data organization. Demonstrated ability to produce polished, accurate documents and presentations for senior-level audiences. Experience in banking, financial services, a law firm, or another regulated or confidentiality-sensitive environment is helpful but not required. SKILLS & ATTRIBUTES Highly organized and detail-oriented, with the ability to balance multiple leaders, deadlines, and interruptions without losing accuracy. Proactive, resourceful, and willing to take ownership from initial direction through final completion. Excellent written, verbal, proofreading, telephone, and presentation-development skills. Sound judgment and discretion when handling confidential or sensitive information. Professional presence and confidence working with executives, Board members, employees, customers, and external partners. Collaborative and service-minded, with the flexibility to adapt quickly as priorities change. ADDITIONAL EXPECTATIONS Follow all Bank policies, service standards, compliance requirements, and training expectations. Perform other duties and special projects as assigned. #J-18808-Ljbffr State Bank