Accounts payables Clerk

Job Description

Job Description

COMPANY OVERVIEW

We are seeking a detail-oriented Accounts Payable Clerk to join our accounting team and support the timely, accurate processing of vendor invoices and payments across our business units.

POSITION SUMMARY

The Accounts Payable Clerk is responsible for the day-to-day processing of accounts payable transactions, including invoice entry, matching, vendor communication, and payment preparation. This role works closely with purchasing, receiving, and accounting staff across multiple entities to ensure accurate and timely payment of company obligations while maintaining strong internal controls.

KEY RESPONSIBILITIES

• Receive, review, and code vendor invoices for accuracy, proper approval, and appropriate general ledger coding.

• Match invoices to purchase orders and receiving documents (three-way match); research and resolve discrepancies.

• Enter and process invoices in the accounting/ERP system for multiple business units.

• Prepare weekly check runs, ACH payments, and wire transfers; ensure payments are made within vendor terms to capture available discounts.

• Maintain vendor files, including W-9 collection and 1099 tracking.

• Reconcile vendor statements and respond to vendor inquiries regarding payment status or discrepancies. • Process employee expense reports and verify compliance with company policy.

• Assist with monthly accounts payable aging review and accrual support during period close.

• Maintain organized, audit-ready documentation of invoices, approvals, and payment records.

• Support month-end close tasks related to accounts payable across entities.

• Identify and recommend process improvements to increase efficiency and accuracy of the AP function.

• Perform other accounting and administrative duties as assigned.

QUALIFICATIONS

•High school diploma or equivalent required; associate degree in accounting, finance, or a related field preferred.

• 1+ years of accounts payable or general accounting experience preferred; manufacturing environment a plus.

• Proficiency with Microsoft Excel and general accounting/ERP software.

• Strong attention to detail and accuracy with numerical data.

• Ability to manage a high volume of invoices and meet processing deadlines.

• Good written and verbal communication skills for interacting with vendors and internal departments.

• Ability to work independently, prioritize tasks, and maintain confidentiality of financial information.

• Experience supporting multiple entities or business units is a plus. WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

• Primarily an office environment within a manufacturing facility.

• Occasional need to lift or move files/boxes up to 20 lbs. • Extended periods of sitting and computer use. WHAT WE OFFER

• Competitive pay commensurate with experience.

• Comprehensive benefits package (medical, dental, vision, 401(k)).

• Paid time off and company holidays.

• A stable, team-oriented manufacturing environment with opportunity for growth.

\nCompany Description

Ontech Talent, is where innovation meets expertise in the dynamic realm of IT and Engineering recruiting and staffing. Founded by industry visionary Nicole Whitbeck Dohnal, Ontech Talent has emerged as the premier strategic partner for Fortune mid to large companies seeking unparalleled talent solutions.

Company Description

Ontech Talent, is where innovation meets expertise in the dynamic realm of IT and Engineering recruiting and staffing. Founded by industry visionary Nicole Whitbeck Dohnal, Ontech Talent has emerged as the premier strategic partner for Fortune mid to large companies seeking unparalleled talent solutions.