Payroll Administrator

Job Description

Job Description

We are looking for a detail-oriented Payroll Administrator to join out client in Santa Clara, California on a Contract basis. In this role, you will help manage payroll support activities, maintain accurate timekeeping information, and prepare reporting that supports payroll operationse. This opportunity is well suited for someone who works carefully with high-volume data, communicates effectively across teams, and can keep sensitive records organized and accurate.

Responsibilities:

• Manage employee time records by reviewing entries, checking for accuracy, and following up on incomplete or inconsistent submissions.

• Enter and update payroll information in designated systems, ensuring records are complete, current, and properly validated before processing.

• Use Excel to sort, track, and analyze payroll-related data for routine reporting and operational support.

• Investigate variances in reported hours, missed punches, or other timekeeping issues and coordinate with internal partners to correct them.

• Work closely with HR and department leaders to address employee questions related to payroll entries, schedules, and pay details.

• Maintain confidential payroll documentation and organize records in a way that supports accuracy, audit readiness, and ongoing administration.

• Assist with payroll operations while helping the team adhere to applicable wage, hour, and labor requirements.

• Contribute additional payroll support as business needs require.

• At least 2 years of experience in payroll administration, payroll support, or timekeeping coordination.

• Demonstrated accuracy and attention to detail when handling payroll information and employee records.

• Strong working knowledge of Excel and Foundation, including experience managing large volumes of data.

• Familiarity with payroll platforms such as Paycom; experience with Foundation is an advantage.

• Ability to work an early schedule as required by the position.

• Strong communication and organizational skills with the ability to collaborate across departments.

• Experience with full-cycle payroll, multi-state payroll, and payroll processing for employee populations ranging from 101 to 500 is preferred.

• Bilingual Spanish and English language skills are preferred.