Payroll Specialist

Job Title Payroll Specialist Job Scope This position consists of routine work assignments with occasional variations. Requires the ability to meet deadlines while maintaining a high level of accuracy and confidentiality. Requires strong problem‑solving and conflict‑resolution skills. Works under moderate supervision with established procedures and guidelines. Job Summary Responsible for processing biweekly payroll, auditing payroll data, calculating adjustments, maintaining payroll records, and preparing payroll‑related reports. Serves as backup support for salaried and Canadian payroll processing. Requirements Application must be filled out completely by the applicant. Pass a pre‑employment drug screen. Meet all the required essential job skills/experience. Required Essential Job Skills and Experience Minimum of three years of payroll processing experience (preferred). Excellent data entry, 10‑key, and mathematical skills. Proficient in Microsoft Excel and other business software applications. Ability to maintain confidentiality. Ability to communicate effectively with a diverse workforce. Ability to prioritize and meet deadlines. Detail‑oriented, organized, and capable of working independently. Knowledge of payroll compliance requirements, wage and hour regulations, and payroll tax practices. Essential Job Functions and Duties Payroll Processing – Perform end‑to‑end processing of multi‑state biweekly payroll for hourly employees. Compliance & Tax Management – Ensure accurate calculation and withholding of federal, state, and local taxes, as well as voluntary and involuntary deductions (e.g., medical benefits, 401(k), court‑ordered garnishments). System Maintenance – Manage, update, and troubleshoot employee data within the payroll system, including rate changes, new hire setups, terminations, and department transfers. Auditing and Reconciliation – Conduct routine pre‑ and post‑payroll audits to verify hours, rate changes, and retro‑pay calculations. Employee Support – Serve as the primary point of contact for payroll inquiries, resolve discrepancies promptly, and explain payroll deductions and tax‑related matters in a professional and customer‑focused manner. Reporting – Generate payroll, labor distribution, attendance, and related reports for management, Accounting, and Human Resources. Other Duties – Perform other duties and special projects as assigned by the payroll manager. Desirable Job Skills and Experience Experience with an automated time collection system. Experience processing multi‑union and multi‑state payrolls for organizations with 250+ employees. Experience with Dayforce/Ceridian and DOS systems (preferred). Strong written and verbal communication skills with the ability to communicate professionally via email, telephone, and in person. Familiarity with garnishment administration and payroll reporting requirements. Benefits Medical, Dental, and Vision insurance plans. Paid holidays and paid time off. Life insurance and short‑term disability insurance. 401(k) Physical Requirements Standing: 1 to 1½ hours at a time, 2 hours total per 8‑hour day. Walking: 10 minutes to 2 hours. Sitting: 1 hour; 4‑5 hours total. Lifting and Carrying: Up to 5 lbs – frequently 6–10 lbs – occasionally 11–20 lbs – occasionally 21–25 lbs – occasionally 26–50 lbs – occasionally 51–100 lbs – never Repetitive hand use: Simply grasping – yes Pushing & pulling – no Fine manipulating – yes Feet movements: Right foot – no Left foot – no Both – no Work positions: Climbing – occasionally (1–33%) Balancing – never Bending – occasionally (1–34%) Stooping – occasionally (1–34%) Kneeling – never Crouching – occasionally (1–34%) Crawling – never Reaching – occasionally (34–66%) Sensory requirements: Talking and/or hearing – yes Vision: Acuity – yes Depth perception – yes Field of vision – yes Accommodation – yes Color vision – no Environmental conditions: Physical surroundings: inside – 75% of time; outside – 75% of time; both – equal amounts Temperature: cold, hot, variations – sufficient to cause bodily discomfort Wet: contact with water or liquids Humid: moisture content sufficient to cause bodily discomfort Noise: sufficient to require hearing protection Vibration: sufficient to cause repeated motion or continuous shock Hazards: risk of bodily injury present Fumes: smoke or vapors from combustion or chemical reactions Odors: toxic or non‑toxic smells Toxic conditions: exposure to disabling fumes, dust, gases, vapors, mists or liquids that may cause bodily harm Dust: small particles that may cause occupational disease Poor ventilation: exposure to drafts or insufficient movement of air #J-18808-Ljbffr