Payroll & HRIS Manager - OTB NA

About OTB Group OTB is an international fashion group comprising the iconic, unconventional brands Diesel, Jil Sander, Maison Margiela, Marni and Viktor&Rolf. It also controls the Staff International and Brave Kid companies and holds a stake in American brand Amiri. OTB – short for "Only The Brave" – believes in pushing beyond the frontiers of fashion and style, supporting the creativity of international talents, and expressing the innovative spirit and uncompromising courage of its founder and chairman, Renzo Rosso. With more than 6,000 employees worldwide, the Group is founded on a digital approach centred on the consumer, a concrete long‑term commitment to creating a sustainable, technologically driven business, and close attention to social issues through the OTB Foundation. Payroll & HRIS Manager The Payroll & HRIS Manager leads the end‑to‑end payroll function across the U.S. and audits Mexico for a multi‑brand retail organization, ensuring accuracy, compliance and a best‑in‑class employee experience. This role oversees biweekly payroll processing for all store and corporate employees, owns the integrity, governance and optimisation of HRIS and payroll systems, and reports to the Director of Total Rewards. Serving as a strategic partner to HR, Store Operations, Finance and external vendors, the manager drives continuous improvement across payroll operations, data management and system integrations (SuccessFactors, ADP WFN). Responsibilities Lead the preparation, processing and audit of biweekly payroll across the U.S., Canada and Mexico for retail and corporate populations. Oversee payroll inputs including timecards, overtime, PTO, holiday pay, commissions, retro pay, changes and corrections. Ensure accurate processing of employee lifecycle transactions (new hires, terminations, pay changes, bonuses and deductions). Own compliance with state‑specific final pay requirements and payroll regulations for the U.S., Canada and support Mexico HR partner. Guide and mentor HR team members, establishing standards for accuracy, timeliness and service. Own and optimise HRIS and payroll systems (SuccessFactors, ADP WFN, ADP Canada) ensuring integration, data integrity and system efficiency. Partner with HRIS, IT, Finance and vendors to implement enhancements, upgrades and system fixes. Establish and maintain data governance standards for employee data, payroll records and reporting structures. Lead system‑related projects including implementations, process automation and reporting enhancements. Develop and maintain documentation for HRIS and payroll workflows, controls and SOPs. Ensure payroll operations comply with all federal, state, provincial and local wage and hour laws. Lead pre‑ and post‑payroll audits, variance analysis and reconciliation processes. Lead monthly data reports. Partner with HR, Legal and external advisors to interpret and implement regulatory changes. Support internal and external audits, ensuring complete, accurate and timely documentation. Maintain confidentiality and uphold data privacy standards. Serve as escalation point for complex payroll and HRIS‑related inquiries. Drive a high‑service, solution‑oriented approach to resolving payroll discrepancies. Educate managers and employees on payroll processes, policies and system tools. Oversee year‑end activities including W‑2 processing, corrections, labour law requirements and communications. Collaborate with HR, Finance, Store Operations and Total Rewards to ensure alignment across compensation programmes, commissions and benefits‑related payroll impacts. Partner with Finance to reconcile accounts, complete audits, reporting and tax filings (W‑2, 1099, T4, Mexico equivalents). Partner with Finance on payroll reporting, accruals and budgeting inputs. Support organisational changes, ensuring payroll and HRIS systems accurately reflect business structures. Identify and lead continuous improvement initiatives to enhance efficiency, accuracy and scalability. Qualifications 5+ years of progressive payroll experience, including multi‑state U.S. payroll; Canada experience strongly preferred. Experience in retail, luxury retail or high‑volume hourly environments with commission structures. Strong knowledge of wage & hour laws, FLSA, payroll taxes and compensation programmes. Hands‑on experience with HRIS/payroll systems (ADP WFN, SAP SuccessFactors, Workday or UKG). Proven ability to manage systems, data integrity and process improvements in a complex environment. Advanced Excel skills (pivot tables, lookups, reconciliations, data validation). Strong financial acumen, analytical rigor and problem‑solving capability, with proficiency in HRIS platforms and compensation analytics tools. Exceptional communication, influence and stakeholder management skills, collaborating across all organisational levels. Exceptional project management and organisational skills, managing multiple priorities in a fast‑paced, dynamic environment. Commitment to learning, innovation and pursuit of best‑in‑class HR and Total Rewards practices. CPP or FPC certification preferred. Compensation & Benefits Salary range: $100‑110k. This role is not eligible for sponsorship. Legal Notice Applicants must be legally authorized to work in the United States at the time of application and be able to provide proof of employment eligibility upon request. Employment is contingent upon successful verification in compliance with federal immigration laws. Privacy policy available here: (link). #J-18808-Ljbffr OTB