Legal Scheduling Supervisor

Legal Scheduling Supervisor

Strategic Legal Practices is seeking a detail-oriented and highly organized Legal Scheduling Supervisor to join our litigation team. This role is primarily focused on scheduling and managing depositions, coordinating with opposing counsel, and serving as a key point of contact for clients throughout the litigation process.

The ideal candidate has a strong understanding of deposition procedures and litigation scheduling, excellent interpersonal and communication skills, and the ability to manage competing priorities in a fast-paced environment. This role requires someone who is confident, adaptable, and comfortable working alongside strong personalities in a high-volume litigation setting.

Key Responsibilities

• Schedule and coordinate depositions, including securing dates with opposing counsel, booking court reporters, arranging videographers, and reserving conference rooms or remote platforms
• Draft, send, and track deposition notices, subpoenas, and stipulations in compliance with applicable California rules and deadlines
• Serve as primary point of contact for clients regarding deposition scheduling, preparation logistics, and status updates throughout the litigation process
• Communicate professionally and promptly with opposing counsel to confirm deposition logistics, negotiate scheduling conflicts, and follow up on outstanding matters
• Calendar and monitor all deposition dates, discovery deadlines, and related litigation milestones to ensure nothing falls through the cracks
• Coordinate the ordering and distribution of deposition transcripts and exhibits, and maintain organized deposition files for attorney review
• Maintain organized and accurate case files, deposition logs, and correspondence records
• Track deposition scheduling status, confirmations, and follow-up items across multiple active cases simultaneously
• Handle client inquiries with professionalism and empathy, keeping them informed of deposition dates, expectations, and next steps
• Assist attorneys and paralegals with preparation of deposition outlines, exhibits, and related correspondence
• Support overall case management to ensure depositions and discovery milestones stay on schedule
• Train and facilitate ongoing training for deposition legal assistants and case managers, including onboarding new team members on deposition workflows, scheduling procedures, and communication protocols
• Work cross-functionally with attorneys and opposing counsel to align on scheduling priorities, logistics, and case strategy requirements
• Triage and prioritize competing scheduling demands across a high-volume caseload, identifying gaps in the deposition calendar and proactively resolving conflicts before they impact case timelines
• Recognize when matters require escalation and communicate urgent issues to attorneys, leadership, or decision-makers in a timely and organized manner
• Lead and oversee the administrative legal team supporting deposition operations, providing direction, quality control, and day-to-day supervision