Purchasing Supervisor

Working Title: Purchasing Supervisor Role Title: Procurement Officer II Role Code: 19152-SW FLSA: Exempt Pay Band 05 (Position Number 27000341) Responsibilities Acts as a primary liaison between SSC buyers and external college stakeholders to resolve complex disputes and ensure policy consistency. Responsible for cultivating a safe work environment, driving operational excellence through implementation of quality control frameworks, and mentoring a diverse staff of Lead Buyers and Buyer Specialists. Performs managerial/supervisory activities including monitoring, reviewing, and evaluating performance of approximately 11 subordinates with about 2 Lead Buyers and 9 Buyer Specialists. Ensures purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws. Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of procurement methods. Manages all the daily transactional high-volume purchases. Analyzes market data to make appropriate best‑value, compliant sourcing decisions. Organizes and designs the team to ensure speed and accuracy are achieved. Employs best business practices to continuously improve performance, compliance, efficiency, and effectiveness of the procurement team. Assists the Contracts & Purchasing Manager and the Procurement Operations Manager in streamlining and resolving operations‑related procurement issues. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. Qualifications Knowledge of Governmental procurement principles and ability to follow procurement policy and standard operating procedures Servant leadership principles and practices that support empathy, active listening, stewardship, and the creation of inclusive environments Employment mediation techniques and neutral facilitation eVA (state procurement system) Commonwealth of Virginia (VPPA, APSPM, etc.) & VCCS procurement policies Skills Energetic, resourceful, and self‑directed Willingness to stay on the forefront of procurement best practices Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel Ability To Lead a team to continually seek higher levels of efficiency and compliance Manage sensitive personnel information with total confidentiality and neutrality Analyze market data to make appropriate sourcing decisions Effectively lead or supervise staff and develop staff knowledge, skills, and abilities Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big‑picture perspective Think creatively, objectively, and work to continuously improve business processes and transfer those skills to others Provide exceptional customer service to internal and external customers in a professional manner and transfer those attributes to others Build working relationships to solve problems and achieve common goals Work effectively with a wide range of constituencies Express thoughts clearly verbally, in writing, and through presentations Develop, execute, measure and continuously improve procurement effectiveness Travel within Virginia and within the United States as needed – less than 10% Minimum Qualifications Experience in purchasing, procurement, and sourcing Experience in leading, supervising and positively motivating a team to include inclusion, accountability, and continuous improvement Experience resolving stakeholder issues and facilitating conflict resolution Experience leading the implementation and execution of continuous improvement opportunities Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) within one year of hire and VCO within two years of hire; see for more information on VCA and VCO certification process Additional Considerations Experience managing a team of 10 or more Proven experience in analyzing procurement data to develop and implement process improvements Procurement experience in higher education and/or state government Experience using an electronic procurement system Experience using MS Office products and/or Adobe Acrobat Pro Travel Requirements Less than 10% travel within Virginia and within the United States. Benefits Hybrid telework available. EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E‑Verify Statement VCCS uses E‑Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes. #J-18808-Ljbffr