Administrative Assistant

Administrative Assistant

The Kinetic Group is a world leader in the design, manufacturing, and distribution of small caliber ammunition under the iconic brands B&P, CCI, Federal Premium, Fiocchi, HEVI-Shot, Remington and Speer. We have domestic ammunition manufacturing facilities in Minnesota, Idaho, Arkansas, and Missouri, and service law enforcement, government agencies and sporting enthusiasts throughout the world. Today, The Kinetic Group is a part of the Ammo+ division of The Czechoslovak Group (CSG), which holds a diverse portfolio of companies in the defense, security, automotive, aerospace and rail industries.

The Administrative Assistant provides comprehensive administrative, legal, compliance, marketing, and office operations support to ensure efficient day-to-day business functions. This role serves as a trusted liaison across departments, managing calendars, documentation, reporting, and coordination efforts while handling sensitive information with discretion.

This position reports to the Sr. Manager of Corporate Compliance Legal and is based out of our Anoka office.

What you'll do:

Administrative & Department Support

• Manage calendars for Legal, HR, and Marketing teams, as requested.
• Arrange travel, prepare and process expense reports, and coordinate meetings.
• Plan, coordinate, and support company and departmental events, including trainings and corporate functions.
• Sort and distribute mail for Legal, Compliance, HR, and Marketing.
• Review and process invoices, check requests, and wire transfers.

Legal & Compliance Support

• Assist with due diligence/screenings and foreign visitor management by gathering necessary documents and inputting data into required databases.
• Coordinate onboarding and documentation for outside counsel.
• Serve as a trusted liaison between Legal/Compliance and internal stakeholders.
• Notarize legal and business documents, including affidavits (active Notary commission preferred).
• Track and manage attorney Continuing Legal Education (CLE), State Bar compliance and license renewals, and professional memberships.
• Ensure adherence to privacy, data protection, and ethical standards.

Marketing & Customer Support Coordination

• Support Marketing with processing no-charge orders and submitting credit card applications.
• Work with Customer Support to place orders, resolve issues, and track orders for Marketing team shooters.
• Serve as a liaison between Marketing and team shooters.
• Generate timely reports, including:
• no-charge order recap
• AA recap
• open order reports for shooters
• kids and clays recap
• additional reports as requested

Office Operations

• Order and maintain office supplies; assist with shipping and creating labels (FedEx, USPS, UPS).
• Order merchandise for events, as requested.
• Handle sensitive and confidential information using sound judgment and discretion.
• Perform additional duties as assigned.

Experience you bring:

• High school diploma or GED required; associate degree preferred.
• 2+ years of general office or administrative experience.
• Excellent verbal and written communication skills; able to interact confidently and professionally.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Willingness and ability to learn travel, booking, and expense software.
• Active Notary Public commission in Minnesota preferred.
• Ability to work independently with minimal supervision.
• Strong organizational, prioritization, and time-management skills.
• High attention to detail with a quality-control mindset.
• Clear and professional written and verbal communication.
• Sound judgment, integrity, and the ability to handle confidential information.
• Collaborative, solutions-oriented, and adaptable.

Work Environment:

Employee work assignments may include tasks working with and/or exposure to potentially hazardous areas, including flammables and explosives. Safety training is provided to all employees to ensure compliance with company and federal regulations.

Benefits:

At The Kinetic Group, we believe the people who build great products deserve great support. That's why we offer day-one healthcare coverage, company-paid parental leave, a dollar-for-dollar 401(k) match up to 6%, career development opportunities, education assistance, and paid time away from work to help you thrive both professionally and personally.

Equal Opportunity Employer Minorities/Females/Protected Veteran/Disabled