Accounts Payable Clerk

Job Description

Job Description

Description:

The Accounts Payable Clerk is responsible for managing the company’s obligations to suppliers and vendors. This role ensures accurate and timely processing of invoices, expense reports, and payments, while maintaining proper documentation and internal controls. The position plays a key role in maintaining the financial health and reputation of the organization by ensuring vendors are paid accurately and on time. This position is on-site.

Key Responsibilities:

• Review and verify invoices and check requests for accuracy, approvals, and compliance with company policies.
• Enter and upload invoices into the accounting system.
• Process weekly, bi-weekly, and month-end payments via checks, ACH, and wire transfers.
• Monitor accounts to ensure payments are up to date and resolve invoice discrepancies.
• Maintain vendor records and respond to vendor inquiries in a timely and professional manner.
• Reconcile accounts payable transactions and assist with month-end closing processes.
• Assist with audits by providing supporting documentation as needed.
• Prepare and maintain 1099 forms and ensure compliance with tax reporting requirements.
• Collaborate with procurement and other departments to improve invoice workflow.
• Assist in maintaining and developing accounts payable policies and procedures.
• Review and maintain expense reports and receipts.
• Office supply management/stocking.
• Ordering non inventory related purchasing such as office supplies, cleaning supplies etc.
• Additional duties as assigned.

Requirements:

 

• Associate’s degree in Accounting, Finance, or related field preferred.
• 3+ years of accounts payable or general accounting experience.
• Proficient in Microsoft Excel and accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to meet deadlines and work independently or as part of a team.
• Familiarity with GAAP and internal controls is a plus. 
• Experience using ERP systems.
• Knowledge of multi-entity and international payment processing.
• Understanding of invoice matching (3-way match).