Executive Assistant

Benefits 401(k) Employee discounts Health insurance Home office stipend Paid time off Parental leave Training & development Vision insurance Wellness resources Hybrid – Must live within 1 hour of Front Royal, VA. Travel required. Are you a highly organized individual who thrives on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a Detail‑oriented Executive Assistant to support our CEO and COO. What You’ll Do Manage executive calendars, scheduling, and travel arrangements Coordinate leadership meetings, company retreats, and special events Work directly with hotels, vendors, and event planning partners Manage event budgets, contracts, logistics, and attendee communications Conduct research and prepare reports, presentations, and executive materials Attend meetings, take detailed notes, and track action items Support company programs, projects, and strategic initiatives Handle confidential information with professionalism and discretion What We’re Looking For Strong time management, organizational, scheduling, and project coordination skills Exceptional attention to detail and superior research abilities Ability to work independently while contributing effectively as part of a team Strong verbal and written communication skills Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint Event planning experience and familiarity with travel logistics (required) Proven leadership or management experience Proficiency in Microsoft Office, internet research, and general computer applications Strategic thinking and planning Must submit to a criminal background check Two professional references required Bonus Points For Contract negotiation experience Budget management experience Google Workspace and Zoom Workspace experience Leadership or management experience Perks & Benefits Paid Training Paid Holidays Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day after Thanksgiving Winter Break: December 24th through January 1st 1 Floater Holiday: 8 hours to be used on any day of your choice Medical, Dental & Vision Insurance Disability, Life, and AD&D—company paid 401K with Employer Match EAP & Telemedicine Access Flexible Spending Accounts & Dependent Care Options Supplemental Insurance (Accident, Cancer, Critical Care & more) Annual Tech Stipends Mileage & Cell Phone Reimbursement Fun Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more) Flexible work from home options available #J-18808-Ljbffr Moms In Motion - A Virginia Service Facilitation Provider