Assistant Project Manager

The Role Workshop GR is seeking an Assistant Project Manager to join our growing design-build team in New York City. Workshop designs, manufactures, and installs custom saunas, thermal rooms, and wellness spaces for some of the most notable operators in the bathhouse and spa industry, along with select high-end residential clients. Thermal wellness is one of the fastest-growing categories in hospitality construction, and our project volume has doubled year over year. We are expanding our project management team to keep pace. The Assistant Project Manager owns the critical stretch of a project that begins the moment a contract is awarded and ends when on-site construction kicks off. You will take a signed contract and a set of design intentions and turn them into a fully organized, fully ordered, shop-drawing-approved project that is ready for pre-construction and a seamless build. You will serve as the connective tissue between clients, general contractors, trade subcontractors, vendors, and our international manufacturers, reporting to our project lead and working across multiple projects at once. This role is well suited to a highly organized, detail-oriented professional early in their career who wants to grow quickly within a specialized and expanding corner of the construction industry. We will teach you the domain; you bring the organization, the communication, and the drive. Responsibilities Assist in managing wellness real estate project from pre-construction through project completion Prepare and maintain detailed project schedules, including Gantt charts tracking all project phases from Kick-Off through Final Turnover Read contracts and design drawings closely to fully understand project scope, deliverables, and requirements Attend kickoff calls with clients and general contractors to coordinate timelines, sequencing, and project details Coordinate iterations of design drawings and shop drawings across all parties — client, GC, trades, and manufacturers — and shepherd them through to approval Conduct site visits to take measurements, document existing conditions, and coordinate with vendors, clients, other trades, and the GC Place equipment orders with vendors, track orders through international freight and customs, follow up consistently, and coordinate receiving of shipments on-site Support communication between clients, general contractors, consultants, vendors, and internal teams Maintain organized project documentation following company procedures and standards Support budgeting activities, proposal reviews, change order tracking, and invoice coordination Deliver a clean handoff: every necessary detail captured in approved shop drawings, all equipment ordered and tracked, and the project fully organized for pre-construction Candidate Qualifications Bachelor’s degree in architecture, Construction Management, Interior Design, Engineering, or related field preferred 2–5 years of experience in project coordination, construction administration, architecture, expediting, procurement, operations, or a related field Strong written communication skills — you will coordinate across clients, contractors, and overseas manufacturers, primarily in writing Exceptional attention to detail; small misses in drawings and orders carry real cost downstream Strong organizational and time-management skills with consistent follow-through across many moving parts Ability to work independently and self-monitor work quality in a fast-paced, multi-disciplinary environment Comfort with AutoCad, Revit, Gsuite, and AI tools such as Claude and ChatGPT Proficiency with Bluebeam, Procore, MS Project, or similar project management software is a plus Excellent verbal and written communication skills Strong problem-solving abilities and proactive mindset Willingness to travel for occasional site visits (approximately 10%, local and national) Preferred Qualifications Experience reading design drawings and schematic design sets Background in construction, manufacturing, architecture, or the wellness/hospitality space Interest in sauna culture and thermal experiences Preferred Personal Attributes Highly organized with strong attention to detail Ability to manage multiple priorities and deadlines across concurrent projects Proactive mindset — identifies issues early and drives them to resolution Strong sense of ownership and accountability Positive attitude and collaborative approach Please Provide Resume Brief cover note on why this role interests you (optional but encouraged) Compensation & Benefits Competitive compensation Opportunity to work on distinctive thermal wellness projects for leading operators in a rapidly growing category Significant professional growth opportunity within project management as the company expands Logistics NYC-based applicants only Relocation is not available for this position Sponsorship is not available for this position. All applicants must be legally authorized to work in the United States. #J-18808-Ljbffr