HR Coordinator

HR Coordinator

The HR Coordinator supports the Human Resources department by assisting with recruiting, onboarding, employee administration, office operations, and HR-related projects. This role serves as a key resource for candidates, employees, and visitors while helping maintain efficient office operations and delivering positive employee experience. The position offers an excellent opportunity for an early-career HR professional to develop their Human Resources knowledge and skills through hands-on experience and mentorship under the HR Manager.

The HR Coordinator serves as a key point of contact for candidates and employees, helping to ensure a positive candidate and employee experience while supporting the day-to-day administrative functions of the Human Resources department. The ideal candidate is highly organized, detail-oriented, professional, and passionate about building a career in Human Resources.

In addition, this role may assist with social media and employer branding initiatives to help promote Updike Distribution Logistics as an employer of choice.

Key Responsibilities

• Recruiting & Talent Acquisition Support (Top Priority)
• Support the full cycle recruiting process for warehouse, transportation, and corporate positions
• Review applications and resumes to identify qualified candidates
• Conduct initial phone screenings and candidate outreach
• Schedule and coordinate interviews with hiring managers
• Maintain candidate records and applicant tracking systems
• Communicate with candidates throughout the hiring process to ensure a positive candidate experience
• Assist with recruiting events, job fairs, open houses, and community outreach activities
• Support recruiting efforts through job board management and candidate sourcing activities
• Onboarding & New Hire Administration
• Coordinate onboarding activities for new hires
• Prepare onboarding paperwork and new hire documentation
• Assist with new hire orientation and employee introductions
• Ensure all onboarding records are completed accurately and maintained appropriately
• Support I-9 completion and employment documentation processes
• Assist with employee file maintenance and record retention
• Human Resources Administration
• Maintain employee personnel files and HR records
• Assist with employment verifications and employee documentation requests
• Update and maintain employee information within HR systems
• Generate and distribute HR reports as requested
• Support HR compliance initiatives and recordkeeping requirements
• Assist with policy communication and HR-related administrative tasks
• Respond to routine employee inquiries and direct employees to appropriate resources
• Maintain strict confidentiality of employee and company information
• Employee Engagement & Communication
• Assist with employee recognition and engagement programs
• Support company events, employee appreciation activities, and culture initiatives
• Help coordinate employee communications and announcements
• Promote a positive employee experience through responsive and professional support
• Office Administration & Facilities Support
• Manage office supply inventory and coordinate ordering of office, breakroom, and operational supplies
• Conduct routine inventory checks to ensure adequate stock levels are maintained
• Coordinate with vendors and suppliers for office-related purchases and deliveries
• Monitor and maintain organization of office, conference rooms, breakrooms, and common areas
• Assist with company mail distribution, shipping, and receipt of deliveries
• Support facility-related administrative needs and coordinate maintenance requests as needed
• Assist with employee workstations, office setup, and onboarding logistics for new hires
• Maintain inventory records and track departmental supply expenditures
• Support company events, meetings, and employee engagement activities through scheduling, ordering supplies, and event preparation
• Social Media & Employer Branding (Preferred)
• Assist with maintaining recruiting-related social media content
• Help promote open positions and company culture through social media platforms
• Support employer branding initiatives that enhance awareness of career opportunities at Updike Distribution Logistics
• Assist with creating content that highlights employee achievements, company events, and workplace culture
• Professional Development & Team Support
• Support HR projects and initiatives as assigned
• Assist with continuous improvement efforts related to recruiting and onboarding processes
• Demonstrate a willingness to learn and develop within the Human Resources profession
• Participating in training and development opportunities provided by the HR Manager

Qualifications

• 1–3 years of experience in Human Resources, Recruiting, Administrative Support, or a related field preferred
• Associate's degree in Human Resources, Business Administration, Communications, or related field preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with UKG, Kronos, HRIS systems, or applicant tracking systems is a plus
• Experience in transportation, logistics, warehousing, or distribution environments is a plus
• Experience managing social media platforms is a plus but not required

Knowledge, Skills & Abilities

• Strong desire to build a career in Human Resources
• High level of professionalism and confidentiality
• Strong attention to detail and organizational skills
• Ability to work independently and collaboratively within a team environment
• Strong problem-solving and communication skills
• Positive attitude with a willingness to learn and grow
• Ability to build effective relationships with employees, candidates, and leadership

Physical Requirements

• Regularly required to sit, stand, walk, talk, hear, and use hands to operate office equipment
• Occasionally required to bend, stoop, reach, or lift office materials up to 25 pounds
• Ability to work at a computer for extended periods throughout the workday

Work Environment

• Primarily office-based environment with occasional interaction within warehouse and operational facilities
• Fast-paced, team-oriented environment supporting multiple departments and locations
• Opportunity for mentorship, professional development, and career growth within Human Resources
• Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.