Sales And Service Coordinator

Job Description

Job Description

Sales and Service Coordinator

Job Description

The Sales and Service Coordinator provides comprehensive administrative and clerical support to the Sales and Customer Service departments to ensure the efficient operation of daily activities. This role serves as a key point of contact for customers, prepares sales documents, coordinates communications, maintains records, and assists with order processing while delivering exceptional customer service. The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment, sitting at the intersection of sales, production, and service teams and gaining broad exposure to the overall business.

Responsibilities

• Answer and direct incoming telephone calls, and greet customers, vendors, and visitors in a professional and courteous manner.
• Prepare, type, edit, and distribute correspondence, reports, spreadsheets, presentations, and other business documents to support Sales and Customer Service activities.
• Maintain organized electronic and paper filing systems to ensure information is easily accessible and properly archived.
• Schedule meetings, appointments, and conference calls for Sales and Customer Service personnel, ensuring calendars are accurate and up to date.
• Coordinate travel arrangements and prepare expense reports when required, following established company procedures.
• Order and maintain office supplies and department forms to ensure the team has the materials needed for daily operations.
• Prepare customer quotations, sales proposals, sales acknowledgments, and other customer-facing correspondence with a high degree of accuracy.
• Enter and update customer orders in the ERP/MRP system, ensuring data is accurate, complete, and current.
• Maintain customer files, pricing information, and sales records in accordance with company policies and document retention requirements.
• Generate reports and assist with tracking sales and customer service activities to support performance monitoring and decision-making.
• Coordinate the distribution of product literature, catalogs, and marketing materials to customers and internal stakeholders.
• Assist the Sales and Customer Service team with administrative tasks related to customer orders, sales orders, customer contracts, and related documentation.
• Ensure all records and documents are accurate, complete, properly filed, and compliant with company document retention and recordkeeping procedures.
• Collaborate closely with Sales, Customer Service, and customers to support smooth order processing and issue resolution.
• Maintain a strong working rapport with Customer Service, Production, Purchasing, Shipping, Quality, Engineering, and Accounting teams to support daily operations and cross-functional communication.
• Assist with special projects and departmental initiatives as needed, contributing ideas and support to improve processes and efficiency.
• Perform other administrative and clerical duties as assigned to support the overall effectiveness of the Sales and Customer Service departments.

Essential Skills

• Minimum of 2 years of administrative, customer service, or sales support experience.
• Demonstrated experience in sales support, order entry, and administrative support functions.
• Strong customer service orientation with outstanding interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Effective verbal and written communication skills for interacting with customers and internal teams.
• Excellent organizational and time management skills, with the ability to prioritize multiple assignments in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to work independently while actively supporting a collaborative team environment.
• Comfort working in a customer-facing role and serving as a key point of contact for internal and external stakeholders.

Additional Skills & Qualifications

• Experience in a manufacturing environment is preferred.
• Experience using ERP/MRP software is a plus.
• Experience using a CRM system such as Salesforce.com is highly desired.
• Strong document management skills, including organizing, filing, and retaining records in accordance with company policies.
• Familiarity with generating reports to track sales and customer service activities.
• Ability to coordinate travel arrangements and prepare expense reports.
• Ability to support special projects and departmental initiatives aimed at improving processes and efficiency.

Work Environment

This is an onsite position in a fast-paced manufacturing environment, working Monday through Friday from 8:00 a.m. to 4:30 p.m. The role is based in a casual team setting where collaboration with Sales, Customer Service, Production, Purchasing, Shipping, Quality, Engineering, and Accounting is part of daily operations. You will sit at the intersection of sales, production, and service teams, offering significant opportunities to learn about the overall business. The environment supports professional communication, accuracy, and reliability, while maintaining a comfortable and casual atmosphere.

This is a Permanent position based out of Clearwater, FL.

The pay range for this position is $47840.00 - $56160.00/yr.

Health & Insurance Medical insurance Dental insurance Vision insurance Life insurance Short‑term & long‑term disability

This is a fully onsite position in Clearwater,FL.

This position is anticipated to close on Jul 13, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.