Purchasing Specialist

Job Description

Job Description

What you will DO:

Provide procurement operations support. 

Driving effective procurement of materials and services across engineering programs. This requires a cross-functional partnership with engineering, program managers, vendors, finance, and sourcing teams. This includes reviewing Shop Work & Lab (“SWL”) spending plans with program managers, identifying qualified suppliers, competitively bidding work-scope, executing bundle buy and price negotiations. This function will also oversee the transaction lifecycle to aid Program Managers with on-time delivery and financial predictability. 

Key Responsibilities:

• Monitor  Purchase Order (“PO”)request workflows (“WF”). Create Purchase Requisitions for goods and services, ensuring we spend in an efficient and cost-effective manner.
• Coordinate with buyers on issuance of Purchase Orders. Proactively resolve issues and open items related to PO release.
• Invoicing – Enter receipts upon verification of the completion of services / arrival of goods ensure on time payments to suppliers.
• Work with BuyDesk regarding issues such as supplier payments, pay terms, and terms and conditions. 
• Supplier Maintenance activities include activating new and existing suppliers, updating banking details and supplier contact information.
• Collaborate and be a liaison with Sourcing to strategize on cost reduction opportunities such competitive bidding to secure savings and to maintain proper supplier legal documentation. 
• Actively use continuous improvement tools to improve delivery, Financial performance, employee engagement, and customer satisfaction.
• Internal Billing – Monitor and clear IBS rejects by working closely with finance.
• Manage work scope requests to efficiently place commitments to internal and external suppliers.
• Oversee the transaction lifecycle to aid the Program Manager and Operations with on-time delivery and financial predictability based on program year end estimates. 
• Establish necessary metrics to measure success (i.e., timeliness, cost).
• Analyze SWL progress for program tracking and planning. 
• Financial Reporting – Pull monthly financial reports, such as an open PO report, summarize monthly financials, support calculations related to cost/liquidation/rates and take necessary action when necessary. This could include amending the need-by dates on POs, etc.
• Support discussions with finance teams when needed.
• Operate in a LEAN environment. Make recommendations for process improvement and new tools to drive
• productivity.
• Support company processes including check payment requests.

Qualifications:

• Degree in relevant field (Business, Finance).
• 1 to 5 years of experience in Purchasing operations.
• Familiarity with MS office applications.
• Experience working with cross-functional teams.

Quest Global delivers world-class end-to-end engineering solutions by leveraging our deep industry knowledge and digital expertise. By bringing together technologies and industries, alongside the contributions of diverse individuals and their areas of expertise, we are able to solve problems better, faster. This multi-dimensional approach enables us to solve the most critical and large-scale challenges across the aerospace & defense, automotive, energy, hi-tech, healthcare, medical devices, rail and semiconductor industries.

Company Description

Quest Global delivers world-class end-to-end engineering solutions by leveraging our deep industry knowledge and digital expertise. By bringing together technologies and industries, alongside the contributions of diverse individuals and their areas of expertise, we are able to solve problems better, faster. This multi-dimensional approach enables us to solve the most critical and large-scale challenges across the aerospace & defense, automotive, energy, hi-tech, healthcare, medical devices, rail and semiconductor industries.