Manager of Administration

Our client is seeking a highly organized, proactive Manager of Administration to lead office operations, administrative staff, and workplace services for a large New York office within a nationally recognized professional services environment. This senior leadership role will partner closely with office and firm leadership while balancing people management, operational strategy, and hands-on execution. The ideal candidate is an approachable, relationship-driven leader who takes initiative, delivers a high level of service, and is comfortable rolling up their sleeves when needed. Hours are 9:00am-5:00pm, with a hybrid schedule of four days in office and one day working from home.Key ResponsibilitiesLead and develop a team of administrative professionals and operations staff, overseeing staffing, workflow, scheduling, performance, coaching, and annual reviews.Partner closely with senior office leadership on employee engagement, culture, operational strategy, service delivery, and office-wide initiatives.Oversee day-to-day office operations, including facilities, conference services, workplace experience, security, vendors, building management, and space planning.Collaborate with Human Resources on recruiting, onboarding, employee relations, performance management, professional development, and employee departures.Manage office financial operations, including annual budgets, expense monitoring, invoice approvals, financial reporting, and related administrative processes.Identify opportunities to improve office procedures, service standards, business continuity, resource allocation, and overall operational efficiency.QualificationsBachelor’s degree required4+ years of office administration, administrative management, operations management, or related leadership experience.Prior experience directly managing administrative professionals and office operations required; experience managing teams of 10+ employees strongly preferred.Law firm experience preferred, particularly within a larger firm, though strong administrative leaders from other professional services environments will be considered.Experience with employee relations, recruiting, onboarding, performance management, coaching, and other HR-related responsibilities preferred.Strong leadership, business judgment, financial acumen, communication, organizational, and problem-solving skills, with a proactive and hands-on approach.Strong Microsoft Word, Excel, and PowerPoint skills.Compensation/BenefitsUp to $150K-$200K base salary + bonus.Medical, dental, and vision coverage with the employer covering a substantial portion of healthcare premiums.401(k) with employer matching contribution.PTO packageEducational assistance, transit and parking benefits.Life insurance, supplemental insurance options, and pet insurance.A1479788NY-Perm_1793202245